Executive Assistant

• A full suite of benefits including flexible time off and a 401k contribution matching plan
• Work in a dynamic culturally diverse team from around the globe
• Work experience in an iconic unforgettable and inspiring location
• Discounts at our hotels restaurants attractions and retail.
• The chance to work in an inclusive culture and make life-long friends
• Access to subsidized mental health and wellness resources
• Opportunities for career growthor future work atother Pursuitlocations

This role orchestrates numerous operational and cultural components to keep the team ahead of performance goals and key targets while promoting a vibrant and professional atmosphere for Pursuit Team Members. This role is best suited for an individual who works with a high degree of independence and who has a rooted toolkit of initiative anticipation organization and strategic planning.

$80000 annual salary

Full benefits including medical vision dental 401K with employer match and more!

The start date for this role is flexible!

• Manage the VPs inbox contacts calendar and performance deliverables maintaining a forward-looking view of executive priorities
• Schedule reschedule and prioritize meetings across multiple time zones
• Manage fluid travel schedules for VP and market leadership team (domestic and international) coordinating travel arrangements itineraries and logistics
• Manage virtual meeting logistics including agendas and technical support
• Prepare proof and format meeting materials including agendas pre-reads materials minutes and action items
• Expertly file documents within the SharePoint market site as part of Pursuits data governance standards and document retention policies
• Utilize AI tooling and various software for meeting minutes and communications
• Serve as a liaison between Executives Executive Assistants and key internal/external stakeholders ensuring effective communication and timely follow-up on items like market tours and philanthropy events
• Accurately maintain local permits and licenses for all owned businesses in the Alaska market
• Manage all office operations including office budget mail shipping Team Member events kitchen and supply inventories workplace design and general upkeep in partnership with leadership and Property Management
• Support execution of seasonal business rhythms (planning forecasting reporting offsites recognition events etc.).
• Lead administrative needs for company vehicles including licensing registration scheduling and tracking regular maintenance usage schedule etc.
• Plan and coordinate logistics and event details for team offsites and events. Execute events and offsites in collaboration with CSM
• Track promise to place initiatives manage donation requests and make donations aligned with promise to place strategy and budget
• Build relationships with stakeholders at all levels of the organization providing prompts and reminders removing administrative roadblocks that interfere with obligations and deadlines
• Provide administrative support to local leadership team (travel expense etc.)
• Process invoices expense reports reimbursements and financial responsibilities timely while managing vendor relationships
• Identify opportunities to streamline administrative processes and implement best practices to improve efficiency within Alaska market in partnership with Pursuits Executive Administration team

Ideal Experience

• Minimum of 5 years working as an Executive Assistant or Logistical Coordinator (hospitality industry a plus)
• Advanced proficiencies in Microsoft Suite SharePoint Teams Zoom Adobe Docusign travel websites and online research
• Comfortability working with direct remote leaders with strong resolution and problem-solving skills
• Empathetic and professional support of global Team Members and worldly cultures
• Expert knowledge of domestic and international travel processes
• Discretion professionalism and the ability to thrive in pressured environment
• Property Management liaison experience
• First Aid/CPR/AED training a plus

Skills & Abilities

• Experience supporting senior executives in an independent atmosphere
• Ability to simultaneously lead multiple priorities quickly shift gears as needed
• Ability to remain patient flexible and focused in fluid working environment
• Superior verbal and written communication and interpersonal skills
• Highly detail oriented with urgent follow-through
• Strong initiative to accomplish tasks meet deadlines and take an active interest in current projects

About Us:

Were more than a hospitality and attractions company. We connect people to iconic places through unforgettable and inspiring experiences; Our team members included.

Thoughtfully united by their unique power to inspire and invigorate our collection of hotels and lodges recreational attractions ground transportation services retail food and beverage sightseeing tours and travel products are tied together by iconic destination-worthy locations in Alaska Montana the Canadian Rockies Vancouver Reykjavík Las Vegas and Chicago.

What will your work environment be like

At Pursuit our office is more than just a place to work its a space where you can bring your whole self collaborate with talented teams across departments and build lasting friendships. We believe in fostering an environment where work and play coexist so whether youre tackling projects or enjoying our many perks youll feel supported and valued. With a variety of great benefits were committed to ensuring that your time with us is as fulfilling as it is fun.

About Pursuit

Pursuit is a publicly traded company listed on the New York Stock Exchange under the symbol PRSU. As a member of the S&P SmallCap 600 index we specialize in attractions-led hospitality consistently generating revenue and delivering value to our shareholders.

Pursuit is an Equal Opportunity Employer committed to diversity in the workplace. We evaluate qualified applicants without regard to race color age religion gender sexual orientation disability veteran status and other protected characteristics.
Pursuit places a high value on diverse backgrounds and experiences recognizing that they serve as catalysts for creativity and innovation. We encourage individuals who are eligible to work in the USA to apply and join our inclusive team!

We are working to eliminate barriers for applicants and team members from equity-deserving groups. If you cant apply online or need accommodation during the application or hiring process please contact our Talent & Acquisition Team

We thank all candidates for their interest; however please note that only applicants selected for further consideration will be contacted.