Executive Assistant, People & Legal
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Job Location:
New York City, NY - USA
Monthly Salary:
$ 79500 - 120000
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
We are seeking a tech-savvy detail-oriented and proactive professional to provide high-level administrative and clerical support. This role will support our Chief People Officer and General Counsel as well as partner with their respective leadership teams to ensure efficient operations and seamless executive support.
Youll Get To...
Executive and Administrative Support
- Provide high-level support to one or more VP executives managing dynamic and complex calendars with minimal oversight
- Coordinate travel meeting logistics and cross-functional schedules with accuracy and efficiency
- Anticipate needs resolve scheduling conflicts and prioritize time-sensitive requests
- Prepare meeting agendas and materials take notes and ensure timely follow-up on action items
- Complete expense reports and reconcile transactions in a timely manner
- Draft edit and format communications presentations and reports for internal and external audiences
- Maintain and update team mailing lists rosters and shared documentation
Operational and Project Support
- Support operational efficiency by streamlining workflows and improving support processes
- Manage recurring reporting and presentation submissions in partnership with team members
- Partner across departments to coordinate initiatives and ensure alignment with business priorities
- Handle multiple high-priority tasks independently and exercise good judgment when priorities shift
Event and Culture Coordination
- Plan and coordinate team meetings offsites all hands and milestone celebrations
- Partner with Workplace Services to manage event logistics including catering AV setup and vendor coordination
- Manage discretionary funds for team recognition birthdays and anniversaries
- Promote a positive team culture by supporting engagement activities and internal communications
Skills & Attributes:
- Strong organizational skills with the ability to manage multiple priorities
- Excellent attention to detail accuracy and follow-through
- Ability to operate independently and make decisions in fast-paced ambiguous environments
- Discretion and sound judgment in handling confidential information
- Clear and confident communication skills across levels and functions
- Proficiency in Google Workspace (Gmail Calendar Docs Sheets Slides Drive)
Who Were Looking For
- 4 - 6 years of experience as an Executive Assistant or Administrative professional supporting VP-level and above
- Experience providing high-level administrative support with autonomy and accountability
- Proven ability to anticipate needs and proactively improve administrative systems and processes
- High school diploma required; Associates or Bachelors degree preferred
Benefits & Perks
- A choice between medical plans with an option for 100% covered premiums including medical dental and vision
- Supplemental Life and Disability Insurance plans
- Fertility and adoption benefits
- Headspace mindfulness app subscription
- Global Employee Assistance Program
- Retirement benefits with employer match
- Flexible paid time off
- 20 weeks for parental leave and up to 12 weeks to care for an ill family member
- Pretax commuter benefit
- Education reimbursement
- Employee donation match to community organizations
- 8 Global Employee Resource Groups (ERGs)
- Dog-friendly workplace
- Free lunch and snacks
- Private rooftop
- Hack week twice per year
Cash Compensation Range: $79500 - $120000 USD
The base salary for this position will vary based on job-related criteria including relevant skills experience and location among other factors.
In addition to the cash compensation above (which includes base salary and where applicable for eligible roles may include on-target commissions or overtime pay) Squarespace employees are eligible to be granted an option to purchase our common stock.
About Squarespace
Squarespace is a design-driven platform helping entrepreneurs build brands and businesses online. We empower millions of customers in more than 200 countries and territories with all the tools they need to create an online presence build an audience monetize and scale their business. Our suite of products range from websites domains ecommerce and marketing tools as well as tools for scheduling with Acuity and creating and managing social media presence with Bio Sites and Unfold. Our team of more than 1500 is headquartered in bustling New York City with offices in Dublin Ireland Aveiro Portugal and coworking spaces in the UK Netherlands and Australia. For more information about our company culture visit Commitment Today more than a million people around the globe use Squarespace to share different perspectives and experiences with the world. Not only do we embrace and celebrate the diversity of our customers but we also work toward the same in our employees. At Squarespace we are committed to equal employment opportunity regardless of race color ethnicity ancestry religion national origin gender sex gender identity or expression sexual orientation age citizenship marital or parental status disability veteran status or other class protected by applicable law. We are proud to be an equal opportunity workplace. #LI-Hybrid Thank you in advance for providing the following details about your work history from your resume! This helps us ensure that your candidate information is accurate and consistent during the hiring process. Squarespace will never solicit your personal banking information or ask you to transfer money in connection with a job offer or interview. We also will not reach out to you via phone or SMS without your permission or knowledge.
Required Experience:
IC
Key Skills
- Administrative Law
- Intellectual Property
- Employment Law
- Advocacy
- Legal Research
- Contract Law
- Criminal Cases
- Legal procedures
- Law
- Legal Operations
- Private Practice
- Civil Litigation
- Federal Courts
- Labor Law
- Arbitration Law
About Company
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