Admissions Operations Coordinator
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Job Location:
Columbia, IN - USA
Monthly Salary:
Not Disclosed
Posted on:
20-10-2025
Vacancies:
1 Vacancy
Job Summary
Admissions Operations Coordinator
Department:Admissions
Location:Remote in Missouri
Type:Full-time staff
Pay: $18.15 per hour (Pay range may vary based on geographic location)
Location:Remote in Missouri
Type:Full-time staff
Pay: $18.15 per hour (Pay range may vary based on geographic location)
Applicants must be legally authorized to work in the United States; visa sponsorship is not available for this position.
Job Summary:
The Admissions Process Coordinator is responsible for the admissions application process for undergraduate and graduate admissions and performs other clerical duties supporting the admissions process.
Essential Functions:
- Perform job duties in accordance with Columbia Colleges vision mission and values and contribute to the development of the Admission Operations Department.
- Review completed and incomplete application files for admission to the college for undergraduate and graduate admissions.
- Track undergraduate and graduate admission file process and verify the accuracy of applicant file information.
- Process supporting documents for all applicants as needed by entering the information into the college student database and imaging documents to the applicant/student file.
- Answers telephone and visitor inquiries and disseminates information on admissions and the application process.
- Attend and assist with admissions office recruitment events as needed.
- Processing volume must consistently meet accuracy and quantity expectations.
- Prioritize tasks based on an understanding of critical enrollment dates daily priorities student needs and institutional initiatives.
- Provide support in projects such as testing and development of improvement projects within the office.
- Manages conflicting information reviews.
- Understands compliance requirements of admission decision-making.
- Reviews admission decisions while complying with federal state and institutional policy.
- Practice superior customer service.
- Fulfill additional responsibilities as assigned.
- Display respect and civility to all constituencies in all communications.
- Attend work timely and on a regular basis during the established hours of operation; work additional hours as business necessitates.
- Supervisory Responsibility: None
- Position reports to: Senior Director of Admissions & CRM Operations
Required Core Competencies and Professional Experience:
- Ability to fluently read write and understand the English language.
- Proficiency with the following but not limited to active listening speaking writing critical thinking judgment and decision making monitoring reading comprehension time management coordination and management of personnel resources.
- Proficiency in using a variety of computer and technology-related software and equipment including Microsoft Office products and database systems.
- Proficiency in using web-based technologies including database systems.
- Ability to work independently and in a team environment with or without direct supervision.
- Excellent communication interpersonal customer service and organizational skills.
- Accurate data entry detail-oriented and task-driven with the ability to multitask.
- Knowledge of principles and practices of organization planning records management and general administration.
Required Level of Education: Associates Degree
Required Professional Certification(s): None
Preferred Level of Education: Bachelors Degree
Preferred Professional Certification(s): None
Other Requirements: Ability to satisfy within the parameters set by the College and consistent with applicable federal state and local laws a criminal background check as a condition of employment.
Special Requirements:
Preferred experience with TargetX and Salesforce
Preferred experience with Hyland OnBase.
Preferred experience with Ellucian Colleague.
Physical Requirements: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Accommodations may be made to enable individuals with disabilities to perform essential functions. Individuals seeking accommodation should contact the Human Resources Department without delay. While performing the duties of this job the employee is regularly required to sit for long periods of time talk and hear. The employee is required to use hands and fingers to handle or feel reach with hands and arms climb or balance and stoop kneel or crawl. Employees must be able to type on a computer keyboard and use a computer monitor on a regular basis.
Work Conditions: The work environment conditions described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job the employee is rarely exposed to outside weather conditions; however possible exposure to hazards and physical risks to personal safety may occur while operating certain equipment. The noise level in the work environment is usually mild.
Interested applicants may apply online at Review of applications will begin immediately and continue until the position is filled. Columbia College is an equal opportunity employer.
This job description is not meant to be all-inclusive of every duty and responsibility required by the employee in the position.
Eligibility for employee benefits and perks is determined by employment status. For more information please see offer of employment and assignment to duties is contingent upon a satisfactory criminal background check. The information may include but is not limited to academic residential achievement performance attendance disciplinary employment history credit history driving history and criminal history of public record.
Columbia College is an equal opportunity employer.
Columbia College is committed to creating an inclusive employee experience for all regardless of race color national origin gender religion sexual orientation age or disability. The college maintains a safe place for open discourse; supports activities that promote diversity and inclusion; and overall fosters a sense of community that welcomes everyone.
In compliance with the Higher Education Opportunity Act (HEOA) and theJeanne Clery Campus Safety Act(Clery Act) the Department of Campus Safety for Columbia College has provided the Annual Security and Fire Safety Report and crime statistics for the main campus and venues nationwide.
Columbia College is required to distribute this information to all current and prospective employees and students. Please follow the link below for the full report or contact Human Resources at for a printed copy.
Key Skills
- Culinary Experience
- Sales Experience
- Time Management
- Marketing
- Public Relations
- Customer Service
- Computer Skills
- Microsoft Outlook
- Basecamp
- Salesforce
- Inside Sales
- Recruiting
About Company
Since 1851, Columbia College has been offering quality higher education with a wide variety of programs available to everyone. From traditional students to military service members, working adults, and beyond, our commitment to providing a diverse and inclusive learning environment is ... View more
