Administrative Clerk III Citywide

PLEASE READ THIS BULLETIN IN ITS ENTIRETY

THE POSITION

5% COLA effective July 2026

This recruitment is being conducted to establish a Citywide Eligible List. The List established by this recruitment may be used to fill future full-time part-time limited term and temporary vacancies for up to one year. The department may choose to fill these vacancies at the I or II level depending on the qualifications of the candidate pool.

The Administrative Clerk I/II classifications are used in various departments throughout the City and perform a wide variety of responsible clerical work in support of the assigned department including word processing and data entry providing information and assistance to the public regarding departmental policies and procedures by phone or at the front counter receiving and sorting mail filing and making copies ordering and maintaining supplies logging and maintaining data setting up for meetings and overall support for staff.

The ideal candidate(s) should possess the following attributes: Excellent verbal and written communication; Experience in customer service and active listening skills when dealing with internal and external customers; Conflict management skills with the ability to exercise patience; Critical thinker with attention to detail; Excellent organizational skills and ability to multi-task; Ability to work independently and as a team player; Knowledge of basic math accounts payable and receivable; Basic computer knowledge and proficiency in Microsoft Word Excel Outlook (i.e. set-up meeting events & etc.).

THE CITY OF VALLEJO

The City of Vallejo is located in Solano County and has a population of approximately 121000 residents. Vallejo is a rapidly changing highly diverse community located midway between the cities of San Francisco and Sacramento. It is a friendly active waterfront community that attracts innovative hardworking people and takes great pride in its 148-year history and maritime heritage. Residents of Vallejo are situated to take advantage of the best of what the area has to offer. Golf museums performing arts boutique shopping brewpubs and a wide selection of restaurants are all available in Vallejo. Residents and visitors alike enjoy Vallejos delightful historical downtown area weekly downtown farmers market and beautifully restored Victorian homes and business facades. Vallejo is also home to Six Flags Discovery Kingdom one of Americas only combination wildlife oceanarium and theme parks.

SALARY

• Administrative Clerk I:$21.92 $26.65 Hourly $1754.19 $2132.24 Bi-Weekly $3800.75 - $4619.85 Monthly $45608.99 $55438.24 Annually

• Administrative Clerk II:$24.29 - $29.52 Hourly $1943.29 - $2362.08 Bi-Weekly $4210.46 - $5117.84 Monthly $50525.49 - $61414.08 Annually

DISTINGUISHING CHARACTERISTICS

Administrative Clerk I - This is the entry level class in the Administrative Clerk series. This class is distinguished from the Administrative Clerk II by the performance of the more routine tasks and duties assigned to positions within the series including duties performed according to established procedures with changes in procedures or exceptions to rules explained in detail as they arise. Since this class can be used as a training class employees may have only limited or no directly related work experience.

Administrative Clerk II - This is the journey level class within the Administrative Clerk series. Employees within this class are distinguished from the Administrative Clerk I by the performance of the full range of duties as assigned. Employees at this level receive moderate instruction or assistance and are aware of the operating procedures and policies of the work unit. Positions in this class are normally filled by advancement from the Administrative Clerk I level or when filled from the outside require prior clerical experience.

SUPERVISION RECEIVED AND EXERCISED

• Administrative Clerk I:Receives immediate supervision from supervisory or management staff.

• Administrative Clerk II:Receives general supervision from supervisory or management staff.

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

Important responsibilities and duties may include but are not limited to the following:

• Act as a receptionist; answer the telephone and wait on the general public providing information on departmental and City policies and procedures as required.
• Provide information and forms to the public as needed; apply departmental policies and procedures in determining completeness of applications forms records and reports.
• Type word process and proofread a variety of documents including general correspondence meeting minutes agendas reports memoranda and statistical charts from rough draft recordings or verbal instruction.
• Perform a wide variety of general clerical work including the maintenance of accurate and detailed logs records verifying accuracy of information researching discrepancies and recording information.
• Operate a variety of office equipment including copiers postage meters facsimile machines and computers; input and retrieve data and text; organize and maintain disk storage and filing.
• Compile information and data for statistical and financial reports; maintain a variety of statistical records; check and tabulate statistical data.
• Contact the public and outside agencies in acquiring and providing information and making referrals.
• Order receive and organize office materials and supplies.
• Receive sort and distribute incoming and outgoing correspondence.
• Perform related duties and responsibilities as required.

Administrative Clerk I
Knowledge of:

• English usage spelling grammar and punctuation.
• Modern office procedures methods and computer equipment.
• Basic principles of record keeping.

• Learn and correctly interpret and apply the policies and procedures of the function to which assigned.
• Perform routine clerical work including maintenance of appropriate records and compiling information for reports.
• Type or word process at a speed necessary for successful job performance.
• Operate a variety of office machines.
• Perform routine mathematical calculations.
• Respond to requests and inquiries from the general public.
• Understand and carry out oral and written directions.
• Communicate clearly and concisely both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.

Administrative Clerk II
In addition to the qualifications stated in Administrative Clerk I:

Knowledge of:

• English usage spelling grammar and punctuation.
• Modern office procedures methods and computer equipment.
• Basic principles of record keeping.
• Fundamental principles and procedures of record keeping.

Ability to:

• Learn and correctly interpret and apply the policies and procedures of the function to which assigned.
• Perform routine clerical work including maintenance of appropriate records and compiling information for reports.
• Type or word process at a speed necessary for successful job performance.
• Operate a variety of office machines.
• Perform routine mathematical calculations.
• Respond to requests and inquiries from the general public.
• Understand and carry out oral and written directions.
• Communicate clearly and concisely both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Correctly interpret and apply the policies and procedures of the function to which assigned.
• Perform general clerical work including maintenance of appropriate records and compiling information for reports.
• Work independently in the absence of supervision.

The Recruitment & Selection Process

NOTE:If you have problems creating a user account obtaining your already created account information or submitting your online application please contact applicant support directly at . City of Vallejo staff are unable to assist with these issues.

2. Applications will be screened for overall qualifications the week of November 3 2025.