Business Affairs Coordinator (Temp)
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Job Location:
Atlanta, GA - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Business Affairs Coordinator (Temp)
University Housing
Georgia State University
University Housing cultivates a safe inclusive living-learning environment where all residents develop holistically through support and opportunities focused on self-awareness practical competence cultural competence and academic engagement.
University Housing at Georgia State University is seeking to hire a Business Affairs Coordinator (Temp).
WHAT MAKES GSU A GREAT PLACE
Flexible work environment.
A knowledge-sharing organization that works collaboratively with diverse partners.
Professional development opportunity and mentorship.
A rapidly growing center within an academic setting.
WHAT WILL YOU DO:
This position will provide administrative support to the department of University Housing.
DUTIES AND RESPONSIBILITIES INCLUDE:
Coordinate the submission of P-Card reports to Purchasing. Review reports with appropriate signatures and supporting documents. Maintain appropriate records of p-card reports.
Facilitate contract routing forms from University Housing to purchasing and legal through completion with final signature.
Make daily deposits with University Cashier and Foundation
Order supplies for departmental units as requested and in consultation with unit supervisors.
Timely Process the payments of invoices travel vouchers reimbursement and purchase orders. Contact vendors for invoices and supporting documentation.
Research past-due invoices or billing statements.
Verify the availability of funds for purchase orders and invoices.
Process and monitor quotes for orders and receipt payments. Coordinate deliveries with responsible leadership.
Coordinate and maintain electronic copies of files on vendor files and department records for contracts and expenditures.
Reconcile accounts with General Ledger. Ensure the office equipment is maintained.
Coordinate the copier maintenance replacement and supplies and provide an accurate recording of maintenance addition maintain up-to-date records for serial numbers and yearly purchase orders.
Assist with the development and training of staff to ensure that all staff are compliance with purchasing policy and procedures.
Monitor Housings compliance with applicable laws policies and procedures. Advise staff of purchasing and business services regulations and procedures.
Assist with HR data entries and payment processing. Complete and approve hire forms or termination forms for temporary and student staff new hires.
Minimum Requirements:
Bachelors degree and two years of related experience; or high school diploma or GED and six years of related experience; or a combination of education and related experience.
Preferred Requirements:
- Prior experience working with student housing or living on campus and the housing application process for on campus student housing.
- Prior experience working with room rental sales within the hotel industry or apartment rental services.
- Prior customer service experience.
- Able to write review and edit the departmental communication and website information.
To be fully considered for this position all candidates at the time of submission must provide the following documents:
A complete and accurate GSU application
Resume
#LI-DB1
Required Experience:
IC
Key Skills
- Motivational Interviewing
- Marketing
- Microsoft Office
- Microsoft Access
- Ellucian
- Microsoft Outlook
- Microsoft Word
- Visio
- Detailing
- Microsoft Powerpoint
- Microsoft Excel
- Administrative Experience
About Company
With seven campuses throughout metro Atlanta, the university provides its world-class faculty and more than 51,000 students with unsurpassed connections to the opportunities available in one of the 21st century’s great global cities.
