Capital Projects Procurement & Finance Analyst

Thank you for your interest in a career with us! The Northshore School District is committed to a diverse workforce that reflects our students and our community one that embraces and models equity and cultural competency.

Job Summary:

The Procurement and Finance Analyst plays a critical role in contract administration public works procurement and financial management of public works projects for the Capital Projects Department. This position ensures compliance with Washington State laws and regulations governing school district capital projects and supports budget development forecasting expenditure tracking and resolution of budget-related issues. The role reports to the Director of Business Operations and collaborates closely with the Director of Capital Projects to support capital program management finance and procurement initiatives.

DUTIES AND RESPONSIBILITIES

This list of essential functions is not exhaustive and may be supplemented as necessary in consultation with the employee(s) involved.

• Act as the primary liaison to the district Purchasing Department overseeing all contract and procurement activities for the Capital Projects Department including policy updates and documentation management.
• Maintain and administer the districts Small Works and Professional Services rosters in alignment with RCW requirements. Communicate procedures to Planners and Construction Managers and ensure compliance.
• Oversee procurement of public works contracts related to Design Bid Build (DBB) Energy Service Companies (ESCO) and Small Works procurement including bid compliance prevailing wage verification retainage and claims processing.
• Coordinate General Contractor/Construction Manager (GC/CM) and Progressive Design-Build procurement including preparation of Requests for Proposals/Requests for Quotes (RFPs/RFQs) facilitation of evaluation committees and contract execution.
• Manage and monitor the districts Job Order Contracting (JOC) program from procurement through contract administration.
• Lead the development revision and administration of district public works contracts.
• Manage end-to-end procurement processes including project setup solicitation contract award closeout and retainage release.
• Administer professional services contracts for architects engineers and consultants ensuring compliance with thresholds amendments and renewals.
• Lead department initiatives to establish standardized forms procedures and policy updates.
• Manage apprenticeship utilization plans to ensure compliance with state and district expectations.
• Analyze and advise on insurance requirements and coverage to ensure adequate protection for district capital projects.
• Gather data and supplemental documentation prepare reports and submit required documentation to state and federal agencies including Notice of Completion forms School Construction Assistance Program (SCAP) D-Process Washington Sustainable Schools Protocol (WSSP) reporting to OSPI and monthly construction expenditures to the U.S. Census Bureau. Coordinate with OSPI and other agencies to maximize SCAP funding eligibility.
• Assist with financial tasks such as budget development expenditure tracking invoice approval and audit support.
• Assist in Impact Fee collections tracking and reporting. Work with jurisdictions to exchange information ensure expenditures align with laws and district policies and maintain documentation.
• Perform other related duties consistent with the scope and intent of the assignment as assigned.

REPORTING RELATIONSHIP

Reports to the Director of Business Operations

WORKING CONDITIONS

Works in an office environment; maintains confidential information; required to meet inflexible deadlines; requires concentration on detail dexterity and precision; requires occasional prolonged exposure to visual display terminal.

MINIMUM QUALIFICATIONS

Education and Experience

Bachelors degree in business administration public administration construction management finance accounting or a related analytical field. Five (5) years of progressively responsible experience in public works contracting procurement capital project budgeting and financial administration within a public agency school district or similarly complex organization.

Allowable Substitution

Additional qualifying experience may substitute for up to two years of the education requirement on a year-for-year basis.

Knowledge Skills and Abilities

Knowledge of Washington State public works contracting and procurement laws; capital project budgeting fund management and public-sector accounting and auditing practices. Familiarity with contract development and administration construction permitting and competitive solicitation methods. Proficiency with financial and procurement systems and related business technologies.

Ability to develop and reconcile complex budgets interpret and apply laws and policies analyze financial and contractual data and prepare and administer bids and contracts. Skilled in communicating technical and financial information clearly managing multiple priorities maintaining confidentiality and fostering effective working relationships with staff consultants contractors and other partners.

Salary:$142342.00 - $149549.00 yearly.Salary is based upon the current2025-26 NNRAP Prof-Tech Salary Schedule(Level II). Placement on the salary schedule will be determined by Human Resources DOE. FLSA Exempt.

Work Year:8.0 hours per day 260 days per year.

Benefits:Washington state health insurance coverage (SEBB) and a Washington state retirement packagefor eligible positions. Generally you are eligible for SEBB benefits if you are anticipated to work at least 630 hours per school year (September 1 through August 31). TheSchool Employees Benefits Board(SEBB) benefits include:

• Medical plans with prescription benefits
• Dental plans
• Vision plans
• Life and AD&D insurance
• Long-term disability insurance
• Medical Flexible Spending Arrangement
• Dependent Care Assistance Program

APPLICATION PROCEDURE

• Complete anonline application.
• Attach a cover letter and resume.
• Enter 3 professional references including their name working relationship to you phone number and email address.Confidential Reference Forms are automatically emailed via the application system.
• Optional letters of recommendation transcripts ETS scores certificates etc.

All offers of employment are contingent uponsatisfactory results of background checks with prior employers and/or character references; satisfactory outcome of a criminal history background check (includes fingerprinting); satisfactory outcome of sexual misconduct information from prior school district employers; and approval by the Northshore School Board.

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Required Experience:

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