Site Administrator

JOB DESCRIPTION:

About Abbott
Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare with leading businesses and products in diagnostics medical devices nutritional and branded generic medicines. Our 110000 colleagues serve people in more than 160 countries.

ABBOTT IRELAND
Abbott serves the Irish market with a diverse range of health care products including diagnostics medical devices Ireland Abbott employs almost 4000 people across nine sites.

We have six manufacturing facilities located in ClonmelCootehill Donegal Longford and Sligo and a third-party manufacturing management operation in Sligo. Abbott has commercial support operations and shared services in Dublin and Galway. We have been operating in Ireland since 1946.

The successful candidate will join the Shared Services Centre based in Cherrywood Business Park Loughlinstown Co Dublin.

About the Role

We are looking for a confident customer-focused Site Administrator to be the face of our Cherrywood site. This is a pivotal role that combines front-of-house reception facilities coordination and administrative support for EHS OH and site management. If you enjoy problem-solving interacting with people and keeping operations running smoothly this is the role for you.

Key Responsibilities:

Reception & Front of House

• Welcome visitors and manage all reception duties including phone post and couriers.

• Coordinate with building security to ensure smooth visitor access and compliance with security procedures.

Facilities & Office Management

• Act as the go-to person for facilities-related queries and liaise with contractors and landlords for maintenance and repairs.

• Support the EHS & Facilities Manager and ensure compliance with purchasing and cost management processes.

• Send key site communications and maintain a professional office environment.

Induction & Training Support

• Run the Dublin Site Induction Programme for new employees including first-day coordination and equipment setup.

• Provide administrative support for compliance systems (e.g. Isotrain LERN) and EHS training.

Finance & Purchasing

• Manage purchase requisitions purchase orders and goods receipts in SAP.

• Coordinate with Finance for vendor setup and monthly accruals.

Health & Safety

• Assist the EHS Manager with projects and maintain site health and safety standards.

• Update EHS signage and procedures as required.

Events & Projects

• Organize site events and support global and local wellness programs.

• Participate in site committees and project teams.

What Were Looking For

• Experience: Minimum 2 years in a similar role within a fast-paced multinational environment.

• Skills:

  • Strong administrative and organizational skills with attention to detail.

  • Excellent MS Office proficiency (Outlook Word Excel PowerPoint); SAP experience is an advantage.

  • Comfortable with technology and systems.

  • Clear communication skills and professional demeanor.

  • Ability to multitask and prioritize in a dynamic environment.

• Attributes:

  • Customer-focused and approachable.

  • Confident proactive and able to work independently.

  • Health & Safety awareness and confidentiality.

Why Join Us

This is a full-time on-site role (MondayFriday) where youll be at the heart of our operations interacting with all levels of the organization and making a real impact on the employee experience.

What We Offer
Attractive compensation package that includescompetitive pay and structure Bonus as well as benefits such as

• Private Health Insurance for you and your family

• Occupational Pension Scheme with an excellence contribution rate

• Life assurance

• Career Development

• Growing business plus access to many more benefits

• Luas stop right outside the building

• Underground parking available

• Onsite canteen

The base pay for this position is

In specific locations the pay range may vary from the range posted.

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