Fiscal Specialist (#0081448)

Title: Fiscal Specialist
Position Number:0081448
Hiring Unit: Pacific Cooperative Studies Unit College of Natural Sciences
Date Posted: October 16 2025
Closing Date:November 9 2025
Band: B
Salary:salary schedules and placement information
Full Time/Part Time: Full-time
Temporary/Permanent: Permanent

Duties and Responsibilities:

1. Provide day to day finance and accounting support for department under the purview of the College of Natural Sciences Business Office in areas including fiscal management procurement travel and budget planning.
2. *Review analyze evaluate and assist in development of budget proposals budget requests and proposed expenditure plans.
3. Prepare forecasts for short- and long-term financial plans relating to projects based on evaluation of the projects budget and operations to make recommendations on spending changes.
4. * Reviews analyze evaluate and assist with purchase requisitions payments reimbursements travel and other fiscal documents in a timely manner and takes immediate corrective action in response to audit correction memos.
5. * Monitors and manages external funding & daily administration of extramural funds & personnel requirements as related to the award.
6. *Keep abreast of current University and RCUH policies procedures regulations directives and State and Federal statutory requirements i.e. Hawaii Revised Statutes Hawaii Administrative Rules and Federal Acquisition Regulations.
7. * Ensures proper recording of expenditures and encumbrances. Recommends corrective action for erroneous entries.
8. * Advises and works closely with PCSU Director Principal Investigators faculty administrative staff and RCUH staff about changes/updates in procurement and payment procedures special requirements imposed by the grantor & policies which govern the administration of the award.
9. * Verifies purchases and disbursements for fund availability and compliance with policies and procedures as well as purpose of award. Advises principal investigator of any disapproved requests and provides alternate methods which meet policy if possible
10. * Guides principal investigators faculty administrative staff and RCUH staff in the development and preparation of research proposals contracts sub-contracts & agreements including budgets documents & interpretation of funding requests while conforming to applicable rules regulations policies & procedures.
11. * Reviews all grant proposals budgets reports to Funder and justifications to ensure compliance with funding and oversight agency rules and regulations; approves if appropriate.
12. * Reviews expenditures on extramural awards including personnel goods and services travel equipment and other while ensuring compliance with federal state UH RCUH and funding agency policies and guidelines payments cash reimbursements travel request & completions related to extramural accounts.
13. * Liaises with vendors on quotes terms and conditions product substitutes prices discounts availability shipment etc.
14. * Receives reviews tracks and conducts inventory of filed documents pertaining to grant projects and contracts payments procurement etc. and develops an efficient record and filing system for easy access and retrieval.
15. * Resolves operational and administrative matters in accordance with current policies procedures and directives as requested.
16. * Assures that funds are expended in accordance with budgetary standards and as necessary arrange for the amendment of expenditure plans based on projections and future needs.
17. Occasional inter-island travel may be required.
18. Other duties as assigned

1. Possession of a baccalaureate degree in Business Accounting Finance Social Science or related field and 3 year(s) of progressively responsible professional experience with responsibilities for fiscal administration grants management and/or procurement; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.
2. Considerable working knowledge of principles practices and techniques in the area of fiscal administration grants management and/or procurement as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts principles and methodologies.
3. Considerable working knowledge and understanding of applicable federal and state laws rules regulations and theories and systems associated with fiscal administration grants management and procurement.
4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective innovative and timely manner.
5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing verbally and by preparation of reports and other materials.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team leaders and members and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software.
8. If applicable for supervisory work demonstrated ability to lead subordinates manage work priorities and projects and manage employee relations.

1. Familiarity with policies and procedures regulations and guidelines of the State of Hawaii and Federal Government.
2. Familiarity with the policies and procedures of higher education.
3. Knowledge of administrative service policies and procedures of the University.

To Apply: Click on the Apply button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following:

(1) Resume;

(2) Cover letter indicating interest in the position and how the minimum and desirable qualifications of the position are met;

(3) The names and contact information (telephone number and email addresses) of at least three professional references; and

(4) Copies of educational transcripts with CONFIDENTIAL DATA (i.e. social security number birthdate etc) REDACTED. If requested transcripts are unobtainable by closing date please indicate so where transcripts are required as an attachment. You will have a grace period of 7 days from the closing date (11/09/2025) to email copies of your transcripts to Official transcripts will be required if selected to fill the position.

Inquiries: Email your questions to

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.

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