Executive Assistant Virtual Assistant

Manila - Philippines

Monthly Salary: $ 7 - 7

Experience Required: 1-3years

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

This is a remote position.

Virtual Rockstar is hiring a Full-Time Executive Assistant on behalf of our client a leading womens health and coaching entrepreneur based in Arizona. She empowers midlife women to thrive through fitness mindset and lifestyle transformation programs while also educating coaches and wellness professionals.

This is an incredible opportunity for a proactive detail-oriented Executive Assistant who wants to support a purpose-driven leader making a real difference in the lives of women over 40.

As the Executive Assistant youll serve as the right hand to the founder helping her stay focused on the big picture while you handle the details. Youll manage communication scheduling and organization across a growing online coaching business ensuring that the clients time priorities and projects run smoothly.

Youll act as a professional shield proactively anticipating needs following up on deliverables and bringing structure and clarity to daily operations.

About Our Client

Our client leads a mission-driven coaching business dedicated to helping midlife women achieve strength confidence and optimal well-being during and after menopause. Through online programs memberships and educational content she inspires women and health professionals alike to redefine whats possible at every stage of life.

The work environment is positive collaborative and fast-paced perfect for someone whos organized communicative and passionate about supporting womens empowerment and health.

Responsibilities

Email Communication & Scheduling

Manage and organize the clients inbox prioritizing messages that need her attention and handling those that can be delegated
Maintain and update her calendar scheduling meetings podcast interviews and events
Coordinate travel logistics including flights lodging and itineraries
Support time blocking for publishing calendars and internal deadlines

Project & Task Coordination

Help manage project timelines and accountability across the team
Follow up with team members to ensure deliverables are completed on time
Create and maintain task documentation SOPs and checklists in Basecamp or Slack
Conduct light research and gather references or resources for projects and presentations

Content & Marketing Support

Prepare PowerPoint slides and visual materials for presentations and events
Proofread and format newsletters blog posts and emails for weekly sends
Test links review layouts and ensure accuracy before publication
Assist with Canva for post-polishing and uploading content (no graphic design required)

Event & Relationship Support

Research venues and costs for retreats dinners and speaking events
Support event planning logistics and vendor communication
Assist with outreach to potential podcast hosts partners and affiliates

Requirements

Youre a proactive and dependable professional who thrives on organization communication and helping others succeed. Youre comfortable managing multiple priorities working independently and ensuring nothing slips through the cracks.

Extremely organized resourceful and detail-oriented
A clear concise communicator both written and verbal
Skilled at managing inboxes calendars and digital workflows
Comfortable using tools like:

WordPress WooCommerce Infusionsoft CRM
Slack Basecamp Calendly Google Workspace
Canva (basic use) PowerPoint and Google Docs

Tech-savvy and curious about tools or AI that improve efficiency
Excited by health wellness and womens empowerment

Benefits

Competitive salary commensurate with experience.
Opportunities for professional development and growth.
Work in a dynamic and supportive team environment.
Make a meaningful impact by helping to build and strengthen families across the globe.

Required Skills:

Experience as an Executive Assistant Virtual Assistant or similar role. Strong organizational and time-management skills. Proficient with Microsoft 365 suite (Outlook PowerPoint Word Excel) and Zoom. Excellent communication skills (both written and verbal). Strong attention to detail and ability to prioritize tasks. Proactive self-driven and able to work independently with minimal supervision. A genuine interest in the dental industry is a plus.

This is a remote position.Virtual Rockstar is hiring a Full-Time Executive Assistant on behalf of our client a leading womens health and coaching entrepreneur based in Arizona. She empowers midlife women to thrive through fitness mindset and lifestyle transformation programs while also educating...