Executive Assistant to the CEO

Executive Assistant - DotYeti

Important Note: This position requires overnight-shift hours (1:00 AM - 9:00 AM Philippine Time).

Were looking for a proactive and client-focused Executive Assistant to help us build strong lasting relationships with our clients and ensure smooth collaboration with our creative team. Youll play a key role in managing the end-to-end client experience and the CEOs daily operations making sure expectations are aligned communication is clear and the final outputs exceed expectations.

What youll do:

• Master Calendar & Appointment Setting: Manage the CEOs complex calendar and act as a proactive appointment setter coordinating with prospects to get high-value meetings on the books.
• CRM & Inbox Triage: Own the CRM (Hubspot) by keeping data clean managing the sales pipeline and handling email triage to ensure no lead or priority falls through the cracks.
• Meeting & Action Item Tracking: Attend key meetings to take detailed notes and ensure all resulting action itemsespecially those related to client follow-upsare tracked and executed.
• Light Project Management: Assist with organizing business files tracking project deliverables and ensuring necessary documentation is current and accessible.
• Research & Sales Collateral: Conduct research on prospects and assist in preparing high-quality decks documents and proposals to help close deals.
• Personal Administration: Handle occasional personal administrative tasks including complex travel bookings expense reporting or managing corporate/personal gifting.
• Maintain Confidentiality: Exercise the highest level of discretion across all aspects of the role protecting sensitive business and personal information.

Our ideal candidate:

• Has 3 years of proven experience as an Executive Assistant Personal Assistant or in a similar high-level support role.
• Solid experience in Hubspot Power User and feel confident managing CRM workflows contacting clients and sales pipelines.
• With excellent written and verbal communication skills and a keen ability to articulate thoughts clearly and draft polished correspondence.
• You are proactive detail-oriented and have a demonstrated ability to manage up and anticipate needs before they are stated.
• Can work in PST working hours.

Bonus Points for:

• Previous startup and/or design agency experience.
• Experience handling design requests for MSMEs large corporations and entrepreneurial initiatives.

What We Offer:

• Fully Remote Work: Enjoy the flexibility of a remote work environment.
• Paid Time Off & Benefits: Generous paid time off mental health leave and comprehensive health coverage.
• Professional Growth: Opportunity to grow with a talented and collaborative team.
• Competitive Compensation: Competitive salary with yearly and surprise raises.
• Equipment Allowance: Allowance provided to equip your home office.

Hiring Process:

• Initial Interview
• Second-level Interview
• Final Interview
• Job Offer!

Note: We are currently not accepting meeting requests for this position through our website. Submit your application via this job ad.