Time and Leave Coordinator (Payroll)

The State is resolute in non-discriminatory practices in everything we do including hiring employment and advancement opportunities.

At CDPS we nurture a centric culture driven by our commitment of creating a safer Colorado an inclusive workplace where everyone can be their own authentic self. We model a culture of collaboration support and growth to our employees. Our culture has public service focus and we strive to provide innovative solutions and services to our fellow Coloradans!

Careers with a purpose

If you are passionate about public safety service and are eager to dedicate your career to serving Coloradans this is the organization you want to join!

We are committed to providing public safety services to our fellow Coloradans in their times of greater needs such as: safety on our roads preparing and mitigating environmental disasters disaster recovery combating crime school safety and victim recovery.

Youll have the opportunity to challenge yourself and acquire new capabilities to build a rewarding and fulfilling career while making a difference in our community!

When you join CDPS you are joining a team of exceptional individuals and together you will be inspired motivated and supported to become the best you can be.

Unmatched Benefits:

We highly value work life balance and offer excellent work-life programs training and enriching professional development opportunities and a wide range of benefits.

• Medical and dental options are available for permanent employees and their dependents. We also offer short and long-term disability coverage and life insurance that includes legal resources and discounts.

• State contribution into Health Savings Account when enrolled in HDHP.

• Job protected medical leave under theFamily Medical Leave Act (FMLA)and theState of Colorado Family and Medical Leave Insurance Program (FAMLI).

• Paid medical leave benefits provided by the State of Colorado.

• Eligibility for hybrid or other flexible work arrangements based on the nature of the role.

• We offer unmatched retirement benefits including mandatory PERA Defined Benefit Plan or PERA Defined Contribution Plan plus optional 401K and 457 plans. For information on mandatory employee salary deferral (in lieu of contribution to Social Security) visitColorado PERAfor details.

• CDPS provides generous time off including11 paid holidays annually and accrued annual and sick leaveand annual wellness days.

• The Employee Assistance Program (C-SEAP) is available in every region of the state. It is our effort to support the well-being of employees and the workplace. EAPs provide short-term counseling referrals and resources as well as training and organizational development services.

• Additional benefits offered include tuition reimbursement and reduced college tuition at CSU Global and DeVry University.

• Credit Union of Coloradomembership eligibility.

This position provides UKG Time and Leave technical duties and provides customer support to CDPS employees. Evaluates UKG trends and prepares reports for Supervisor for audit/analysis.

• Manages and applies policy applicability to all types of leave (Annual Sick Bereavement Parental Academic Jury Military Holiday Administrative Leave (all types) Leave Without Pay etc.)
• Actively tracks coordinates and reconciles all leave including complex scenarios in Military Leave.
• Applies payroll knowledge to ensure each individual time leave circumstance is recorded correctly.
• Guides and advises employees and supervisors and appointing authorities on time and leave policy related questions.
• Ensures CDPS compliance with fiscal and rule requirements re: Administrative Leave usage and prepares independent reports to DPA as required by rule.
• Prepares and distributes or performs necessary training for employees and supervisors as needed or as processes and/or requirements change.
• Reconciles final leave payout documents for separations and retirements.
• Prepare Compensated Absences Leave Used data report annually (FY) and submit to payroll.
• Manually calculate Leave accruals for new hire or separating employees mid-month.
• Conducts resource development and training.

• Acts as a first point of contact for UKG queries and timesheet questions for CDPS Employees/Supervisors
• Monitors system updates and communicate changes to affected end-users
• Partners with State System Administrator to understand and implement full functions of the system
• Seeks resolution from the State System Administrator for issues we are unable to correct.
• Prepares necessary data for migration to new HRIS time and leave management system within the current operating time and leave management systems for CDPS
• Monitors outstanding time off requests in UKG and liaises with Supervisors as necessary
• Prepares necessary time reports and distributes accordingly
• Supports FML Coordinator with accuracy of WC FML and STD entries in UKG.
• Keeps UKG web page on the HR Intranet up-to-date develops accessible training materials and conducts training accordingly.

• Conducts data analysis and reconciliation in support of business needs.
• Manage the Payroll email inbox. Assists the supervisor and the team in performing duties as assigned to include but not limited to reconciliation and quality assurance.

Note to be considered for this position you must meet one of the following options for consideration.

Proven Experience Knowledge Skills

OR Education and Experience Knowledge Skills

• Must possess a high level of accuracy and attention to detail and have a strong knowledge in how personnel and/or payroll systems (software) work.
• Experience in leave tracking and coordination
• Experience with Kronos or UKG timekeeping systems
• Must be able to accurately interpret and coach others on simple to complex rules and regulations regarding time and leave policy
• Must have excellent customer service skills and sensitivity and discretion with respect to confidential matters.
• Strong knowledge and understanding of FLSA.
• Experience in creating maintaining and producing reports.
• Experience creating training materials.
• Must be detail-oriented and have outstanding organizational skills with the ability to prioritize tasks.
• Must be proficient with spreadsheet and word processing software.
• Ability to multi-task and maintain a tracked workflow in order to put aside projects that do not have a ready solution for items that require immediate attention
• Excellent interpersonal skills and intercultural competence.
• Exceptional verbal writing and presentation skills.
• Proficiency in Microsoft Office and Google Suite.

Conditions of Employment

• Applicationsare considered complete and accurate at the time of submission. Therefore additional informationmay notbe solicited or accepted after your application has been received.

• Closing Date:All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

• Supplemental Question:Effective responses to Supplemental Questions will directly relate to your professional experience career accomplishments and views about organizational values and approaches and how they relate specifically to this position and requirements as you understand them. Answers generated by AI-tools will typically be unresponsive.

• Transcripts:An unofficial copy of transcripts must be submitted at the time of application should education be used as qualification. Transcripts from colleges or universities outside the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. This documentation is the responsibility of the applicant and must be included as part of your application materials. Failure to provide a transcript or credential evaluation report may prevent your application from moving forward in the selection process.

• Military Veterans:If you are a military veteran you must submit a copy of your DD-214 Member 4 Copy and VA disability letter if available/applicable at the time of application so we can determine if you are eligible for veterans preference points. Military personnel who are stationed outside of Colorado may be eligible for this position by submitting the completed DD-2058 State of Legal Residence form.

• Application Tips: For an overview of State of Colorado application process and application tips please view thisvideo.

• Resumes Cover Lettersor other documents submitted:willnotbe reviewed assessed or used in the initial stages of the comparative analysis (transcripts submitted to verify that the applicant meets either the education requirement or minimum qualification substitution are exempt from this).

• NotificationsAll correspondence regarding your status in the selection/examination process will be sent via email to theemail address listed on your application. Include your current working email addresson your application and check the email provided on your application frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from and addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.

• Comparative Analysis Stepsmayinclude:

  • An online skills assessment approximately the week of November 3rd.

  • Structured application review for the applicants that passed the skills assessment by a panel of SMEs the week of November 10th.
    

  • Interviews for the top six applicants approximately the week of November 24th (tentatively).