Executive Administrative Assistant
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Job Location:
Palo Alto, CA - USA
Monthly Salary:
$ 36 - 48
Posted on:
24 days ago
Vacancies:
1 Vacancy
Department:
Job Summary
Become an integral part of the Commercial Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented with a focus on attention to detail and quality.
As an Executive Administrative Assistant within Commercial Banking you will manage busy calendars coordinate travel and assist with local events and projects for the business. You may also support various activities such as managing tactical office needs handling client tickets ensuring compliance requirements or overseeing business travel tax. You will utilize your thought leadership to prioritize tasks ensure efficient use of executives time and collaborate closely with colleagues to provide robust on-site support and backup coverage. Additionally you will work with key stakeholders in the business and partner with various teams such as Office Management to complete projects.
Job Responsibilities:
- Manage complex calendars for leaders in a fast paced and dynamic environment arrange travel plans adjust and prioritize last-minute changes including logistics such as conference rooms events and catering etc.
- Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition events etc.
- Provide physical demand support required in providing site support for local office requirements including phone coverage assistance with new hire integration facilities maintenance supplies floor access presence at local events greeting clients and guests and escorting them throughout the location food orders/set up and takedown of conference rooms ensuring superior client service at all times
- Provide general team support such as time keeping training tracking and assist in ad hoc projects as needed
- Maintain confidential data enforce internal controls and comply with policies and procedures
- Support Catalyst or other LOB reporting activity within scope for role and simple reporting for the business such as pulling canned reports and scorecards
- Collaborate effectively with colleagues and team members assisting with projects and tasks as needed
Commit to customer service and ability to work in team-oriented environment tied to solid judgment decision making and problem solving skills
Required qualifications capabilities and skills:
- Strong organizational skills and ability to work independently in a demanding changing and fast paced environment
- Effective travel planning skills and knowledge
- Self-motivated personal leadership ability to be discrete highly collaborative and team oriented
- Effective interpersonal skills and excellent communication - confident organized and clear
- Fluent in Microsoft Office PitchPro and Adapts easily to process changes and learns new technologies quickly
- Service oriented and able to greet clients distribute packages restock pantry items and other floor duties as required.
- 3 years of administrative support experience with background in a client facing sales and financial services environment
- Strong knowledge of invoice payment processing and/or Sponsorship and Donation processes
- Commitment to customer service and ability to work in team-oriented environment tied to solid judgment decision making and problem solving skills
- Collaborate effectively with colleagues and team members assisting with projects and tasks as needed
FEDERAL DEPOSIT INSURANCE ACT:
This position is subject to Section 19 of the Federal Deposit Insurance Act. As such an employment offer for this position is contingent on JPMorganChases review of criminal conviction history including pretrial diversions or program entries.
***Note: this role requires five days in the office (Mon-Fri) and will not support Hybrid option
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Personal Assistant Experience
- Microsoft Powerpoint
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
About Company
JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world’s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans ov ... View more
