Executive Assistant
Share
Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
The Executive Assistant role focuses on supporting internal operations and executive leadership. The person in this position will contribute to smooth communication document management and administrative organization in a dynamic and growing environment.
This role is based on collaboration with members of the executive team project managers and internal partners.
What you will accomplish with us
- Manage calendars organize meetings and prepare necessary documents
- Ensure follow-up on client files and administrative documents
- Participate in updating databases and managing documentation (SharePoint)
- Support logistics for travel and internal events
- Serve as the main point of contact for internal and external communications
- Collaborate on invoicing and payment tracking with the finance department
- Contribute to the continuous improvement of administrative processes
Qualifications :
Education and Experience
- College or university diploma in administration or office management
- 2 to 5 years of relevant experience in administrative support or coordination
- Proficiency in Microsoft 365 suite (Outlook Teams Word Excel SharePoint)
- Strong organizational skills attention to detail and thoroughness
- Team spirit autonomy and ability to manage multiple priorities
- Fluent in French both oral and writing
Additional Information :
Why join our team
- To actively participate in the evolution of an engineering firm that values innovation rigour and people.
- To evolve in a position that offers great latitude diversity of mandates and close collaboration with management.
- To contribute to concrete projects and truly make a difference daily.
What we offer
ELEMA considers the development and well-being of our team members to be absolute priorities. We therefore offer the following benefits:
- Stimulating large-scale projects.
- Competitive compensation.
- Flexible group insurance program (health and dental insurance).
- 3 weeks of vacation minimum.
- Office closure between Christmas and New Year.
- Social activities throughout the year.
- Gym access.
- Telemedicine platform.
Please note that only candidates whose application has been selected will be contacted for an interview.
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Company DescriptionA Canadian leader in architecture and design, Lemay has experienced dramatic growth and exciting transformation over the past few years.At Lemay, we believe in the unique value of design to create open and meaningful spaces to grow. We are committed to approaching e ... View more
