Lifestyle Services Part Time Events Coordinator

Position Title: Part-Time Events Coordinator

Location: In-Person

Schedule: Part-Time 15- 25 hours per week (evenings & weekends as needed).

Position Summary:

The Part-Time Events Coordinator plays a vital role in creating a vibrant and connected community by planning and executing events programs and activities for clients and residents within the Homeowners Associations (HOA). This position works closely with the Lifestyle Director Board of Directors Vendors and Community Partners to deliver high-quality events that enhance resident engagement strengthen neighborhood relationships and promote communitys values.

The ideal candidate is organized professional quick on their feet personable has strong communication skills and a passion for creating meaningful experiences.

Key Responsibilities:

Event Planning & Execution

1. Plan coordinate and execute a diverse calendar of events including holiday celebrations seasonal festivals educational workshops board-approved social programs and resident engagement initiatives.
2. Collaborate with the Lifestyle Director and team to develop event concepts that align with the HOAs mission and community demographics.
3. Coordinate all event logistics such as venue reservations setup layouts permits insurance requirements vendor selection entertainment catering rentals and signage.
4. Ensure compliance with HOA rules policies and budgetary guidelines during the planning and execution of all events.

Resident Engagement & Communication

1. Serve as point of contact for residents regarding event details registration and participation.
2. Draft and distribute event communications through newsletters email campaigns and community portals.
3. Create and manage RSVP systems and attendance for community events.
4. Collect post-event feedback and resident suggestions to improve future events and seek improvement for engagement opportunities.

Vendor & Partner Coordination

1. Source negotiate and manage contracts with vendors entertainers and service providers.
2. Coordinate vendor schedules deliveries and payments and maintain ongoing professional relationships to ensure high-quality service delivery.
3. Partner with local businesses and community organizations to develop sponsorship opportunities and enhance event offerings.

Administrative & Operational Support

1. Assist with creating and maintaining annual events calendar timelines and budget tracking spreadsheets.
2. Prepare event proposals cost estimates and post-event reports for management and the Board of Directors.
3. Support administrative tasks such as purchase orders expense reconciliation and vendor invoicing in coordination with Lifetime HOA Managements processes.
4. Assist with maintaining inventory of event supplies decorations and promotional materials.

Qualifications:

1. Previous experience in event planning hospitality customer service lifestyle programming or HOA/community association knowledge.
2. Strong organizational skills with the ability to manage multiple projects simultaneously and meet deadlines.
3. Excellent written and verbal communication skills with a professional and approachable demeanor.
4. Ability to work independently while also collaborating effectively with a team.
5. Comfortable working in a dynamic environment with occasional evenings weekends and holiday events (not to be held on a U.S. holiday).
6. Proficiency in Microsoft Office Suite Canva HOA software email marketing tools or event management platforms is a plus.
7. Ability to lift 50 lbs.