Manager of Facilities Administrative Office
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Job Location:
Dallas, IA - USA
Monthly Salary:
$ 50000 - 53000
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Job Details
Dallas Campus - Dallas TX
Full Time Salaried Exempt
$50000.00 - $53000.00 Salary/year
On Campus
Description
Job Summary:
The Manager of Facilities Administration will oversee all administrative operations for the Custodial Department Event Services Department Facilities Department Mail Services Department and Maintenance Operations Department.
Supervisory Responsibilities (if applicable):
Supervision of Facilities Administrative Assistant (future)
Duties/Responsibilities:
- Oversee general office operations and gives reports to Executive Director
- Oversees staff interactions and respond to their queries on office management issues
- Oversee all invoices for accuracy and processing for the departments reporting to the Executive Director of Facility Operations & Construction Management. Ensuring they are processed in a timely manner and are acutely entered into our accounting system(s) with the correct account information.
- Reconcile statements to resolve any open invoices and work with vendors to resolve inaccurate invoices and missing invoices.
- Work with Accounts Payable to help get new vendors set up into the accounting system.
- Work closely with accounting to resolve any issues with the invoice process.
- Track monthly vendors invoices using Excel to ensure that all Contract/Professional Services invoices are received and accurate.
- Track unexpected and deferred maintenance expenses in Excel.
- Track Make Ready costs for Washington Apartments and Swindoll Tower.
- Provide accounting needed information for all ACH payments invoices (City of Dallas City of Fort Worth Atmos) for audit purposes.
- Track budgets for accuracy and investigate overages monthly.
- Weekly/monthly review for items charged to wrong accounts and send information to Accounts Payable for corrections.
- Gather information from budget managers to prepare budgets for the upcoming budget year.
- Oversee housing budgets and approve invoices in accounting system to make sure they are being charged to the correct accounts
Other Duties
- Order uniforms for departments mentioned in job summary.
- Order office supplies and coffee supplies for departments mentioned in job summary.
- Order Amazon items per requests from departments mentioned in job summary.
Qualifications
Required Skills/Abilities:
- Previous accounting experience
- Analytical abilities
- Previous office management experience
- Proficient in Excel
- Excellent interpersonal skills over the phone and in-person
- Excellent customer service skills
- Valid US Drivers License
- Ability to stay calm when faced with conflicting priorities.
- Ability to multitask be proactive teachable flexible and a self-starter.
- Exceptional attention to detailed organizational skills
- Advanced computer skills with an aptitude to learn new systems and procedures
- Excellent time management skills
- Ability to follow directions carefully and accurately
Education and Experience:
- High school diploma or equivalent
- College preferred
Required Experience:
Manager
Key Skills
- Business
- Clerical
- Account Payable
- Administrative Skills
- Time Management
- Data Entry
- office supplies
- Accounting
- Project Management
- Administration Office
- Management skills
- Account Receivable
- Administrative Operations
- Problem Solving Skills
- Statistics
