Special Guest Relations Scheduling Coordinator

The Special Guest Relations Scheduling Coordinator serves as the central liaison for all external guest speakers and ministry guests. This role unifies communication across departments ensuring that every guest is scheduled hosted and supported with excellence. By consolidating requests managing logistics and providing professional communication the coordinator helps maintain a high level of organization and hospitality that reflects the ministrys values.

Essential Duties:

• Act as the central liaison for all external special guest speakers and guest-related logistics from arrival through departure with the ability to quickly adjust as needed.
• Ensure professional timely and respectful communication with all special guests.
• Manage communication and scheduling requests across multiple departments including Conferences Charis (chapels 3^rd Year specialized programs) GTN Truth & Liberty ARMI and guest luncheons.
• Maintain a master guest schedule (via or equivalent platform) accessible to relevant departments ensuring visibility organization and coordination while communicating updates in a precise and timely fashion.
• Provide departments with clear information on guest availability expectations preferences and commitments.
• Field record and approve/decline departmental requests for guest participation (teaching filming interviews lunches workshops) and prioritize based on leadership direction and approval.
• Coordinate with travel and lodging teams to ensure smooth arrivals and hospitality.
• Protect guest experience by preventing last-minute or excessive requests and ensuring they are well-prepared for their role on-site.
• Collaborate with leadership and project management teams to develop policies procedures and automation tools for guest scheduling and communication.
• Gather necessary details for guest speaker itineraries coordinating engagements across multiple departments events and locations.
• Send and update professional detailed calendar invitations for guest speakers ensuring they are accurate and precisely aligned with the schedule.
• Maintain detailed records of special guest speaker scheduling preferences speaking engagement requests and acceptances and related information.
• Field Special Guest speaker and schedule-related questions providing accurate responses or directing inquiries to the appropriate staff as needed.
• Navigate organizational chain of command effectively and with discernment knowing when to manage requests directly and when to escalate for leadership approval.
• Other duties as assigned.

Knowledge Skills and Abilities:

• Impeccable communication organization and administrative skills with high attention to detail.
• Professional and hospitable demeanor; able to represent the ministry well to high-profile guests.
• Strong interpersonal skills and high emotional intelligence; able to read situations well and respond to sensitive situations with professionalism kindness and confidentiality.
• Strong problem-solving skills
• Self-driven working with a sense of urgency and efficiency in daily tasks.
• Must be able to operate a Windows-based computer and navigate Microsoft Office Suite.

Requirements:

• Must have a personal relationship with Jesus Christ.
• Must sign the Statement of Faith.
• A high school diploma or equivalent education is required.
• A Charis Bible College graduate and/or AWM/Charis employee is preferred.
• Ability to travel between AWM HQ and/or Charis Bible College locations in Woodland Park CO.
• Must be dependable and punctual.
• Type 60 plus wpm with a least 90% accuracy required.
• Must pass all required checks.

Experience:

• Minimum of two (2) years experience in event planning guest relations scheduling or ministry coordination preferred.
• Comfortable using project management tools (e.g. SharePoint Outlook integrations).
• Proficient in Word Excel Outlook and communicating with excellence through various platforms.
• Compensation commensurate with experience.

We offer a comprehensive benefits package for full-time employees to include the following: MedicalDentalVisionPaid Time Off (PTO)Paid Holidays per year (10) Flexible Spending Account (FSA)-Medical/Dependent CareHealth Savings Account (HSA)Voluntary Life and AD&DShort Term DisabilityLong Term Disability403(b) Retirement PlanLife Assistance Program Accident/HospitalID Shield/Legal Shield and Telehealth

About Us: Andrew Wommack Ministries (AWM) is a teaching ministry of unconditional love and the balance between grace and faith. For over forty years Andrew and Jamie have been teaching the truth of the Gospel to the body of Christ by teaching at seminars in churches on radio and television by training others at Charis Bible College and by developing ministry materials designed to help you in your relationship with the Lord. We are a family here at AWM we like to have fun and we love Jesus. You will find that our culture reflects just that. Our core values demonstrate that we serve Gods people with Excellence Faithfulness and Integrity.

Are you interested in helping Andrew fulfill his vision to reach as far and as deep with the Gospel as possible

If so we are looking for someone faithful available willing to learn; and passionate about taking the Gospel Truth to the world.

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