Group Company Secretary

The Company

Bicom Systems Limited was founded in 2005 to distribute software across the world that is assembled and published by its owner Bicom Inc. exclusively from Anguilla The Home of .ai. The company has three subsidiaries in Bosnia and Herzegovina France & Canada. Currently the Group has 200 employees with an annual retention rate above 95%. It is debt free with 90% recurrent revenues. It is presently deconstructing and reconstructing all aspects of its business and will increasingly position itself around Artificial Intelligence. The business is transitioning towards professional management and is also reformatting major departments.

The Position

You will be at the heart of the Group and its Distribution. You will need to determine and put into place the corporate structures and technology stacks to support the Groups growth.

You will need to ensure that all companies within the Group adhere to the same methods and the same standards are met throughout the Group. You will need to advise on how the Groups corporate structures should evolve keeping at all times in mind the commercial activities they support. You will need to ensure the agreements needed between companies to support these deals with relevant issues of compliance and governance both locally and in consideration of OECD principals.

The position will suit an individual who is mid-career and would like to use that to perform a transformative effect in the fast-moving environment of AI technology.

Duties & Responsibilities:

• Identifying the technology stack required to execute the functions of Company Secretary such as meetings and securing important documents. Doing so with a view to using the latest and most efficient technologies. Oversee their implementation to a common standard throughout the Group. Eventually to consider introducing ISO SOC2 or similar;
• Calling of and organising Board Meetings AGMs EGMs ensuring these take place throughout the Group and reporting clearly on attendance maintaining of Ordinary & Extraordinary business;
• Composing the Annual Directors Reports in conjunction with the HoF&C;
• Ensuring that Statutory Obligations and Good Standings are met throughout the Group;
• Ensuring transparency and limitations of signatures throughout the Group;
• Ensuring that minimal legal covers and requirements are met throughout the Group e.g. Commercial Insurance Sales Tax VAT National Insurance Employee Obligations and similar; without diminishing associated productivity;
• Encouraging a culture of awareness of security threats to corporate identities;
• Preparing submitting and recording IP topics;
• Preparing the Group to be Investor Ready.

Qualifications & Experience:

• Minimum of 3 years of experience as a Company Secretary or Assistant to a FTSE 250 FTSE Small Cap Company or private MNE;
• CGI Qualified;
• Bachelors degree in Legal or Economics field;
• Excellent knowledge of the Companies Act Disclosure Guidance and Transparency Rules and UK Corporate Governance Code;
• Experience in drafting of listing holding and subsidiary level annual reports;
• Experience in drafting of Board and Shareholder Resolutions;
• Software and Intellectual Property experience Trademark Registrations Patents and Patent Boxes etc.;
• Solving Issues including: Transfer Pricing BEPS 5 OECD Model on Taxation Lo-Tax/No-Tax Permanent Establishments Nexus.

Personal Attributes

• Ability to build effective stakeholder relationships enjoy teamwork and positively influence outcomes;
• Excellent communication skills written and verbal;
• Provide the Board of Directors with the discipline to stay focused as well as expertise and competency with a purpose of governing a tech-growth company;
• A highly organised pro-active individual who is driven by personal development;
• High integrity absolute discretion professionalism maintains strict confidentiality.

Location of Position

Greenford London.

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