Facilities Maintenance Executive (Soft Services)
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Job Location:
Monthly Salary:
Experience Required:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Position Objective
The Facilities Maintenance Executive will play a pivotal role in ensuring adherence to health and safety policies while overseeing all soft services for property management. They will supervise an outsourced team ensuring efficient delivery of services such as housekeeping pest control landscaping hygiene services document disposal waste management sand pit raking vending machine upkeep playground maintenance and audio-visual systems. Responsibilities include optimizing work processes for productivity maintaining operational readiness of all service areas and scheduling routine and preventive maintenance. The role involves close coordination with contractors ensuring compliance with quality standards and regulatory requirements. Additionally the Executive will handle inspections manage service disruptions and perform hands-on tasks as needed to uphold smooth daily operations and meet service level commitments.
Key Responsibilities:
Provide support advice and ensure adherence to all Policies and Procedures for the Management of Health and Safety within the company.
Plan execute and supervise facilities activities related to the effective management and maintenance of the property.
Supervise and work with a team of outsourced technicians responsible for general maintenance tasks repairs.
Manage and support where necessary for event and AV setup and logistical operations
Review the teams work processes to optimise resource utilisation for maximum productivity.
Ensure all facilities are in proper working order maintaining smooth daily building operations.
Manage term contractors for general maintenance of the Building including Housekeeping Pest Control Landscaping Hygiene Services Document Disposal Waste Management Sand Pit Raking Vending Machine Playgrounds and Audio Visual Systems.
Prepare maintenance painting and repair schedules and programs during school holidays.
Ensure vendors and contractors work complies with company quality standards and statutory regulations.
Manage the onboarding of term contractors ensuring all necessary documents are completed and submitted to relevant stakeholders.
Manage and maintain security systems for all staff contractors (card printing card encoding scheduling and programming as well as troubleshooting Salto EM locks.
Assist in coordinating with authorities for building facilities and equipment inspections to meet local safety requirements and standards.
Obtain and prepare quotations tender specifications invitations for quotes/tenders etc along with raising a purchasing request.
Provide technical assistance and advice on property matters.
Investigate analyse and resolve reported breakdowns and faults to prevent future occurrences.
Act as the main point of contact for responding to facility and system failures.
Conduct daily weekly and monthly inspections of key facilities systems and critical areas within the company and ensure all follow-ups are completed in a timely manner.
Ensure prompt resolution of all key responsibilities and breakdowns.
Meet with the term contractors to ensure KPIs are being adhered to.
Supervise contractor and facilities maintenance work during evenings and weekends as required.
Perform hands-on repair work and basic installations when necessary.
Undertake any other ad-hoc duties as required to ensure the efficient operation of the company.
Manage teams of third-party vendors to ensure an outstanding service is delivered and maintained.
Position Requirements
At least 3 years of relevant maintenance of M&E systems and facilities operations will be advantageous
Possess good practical knowledge in building maintenance with initiative and good analytical skills
Ability to work independently as well as a team player
Assist promptly in emergencies or as needed
Be an active Emergency Response Team member
Self-motivated and able to multi-task with attention to detail
Good Workplace Safety and Health behaviour
Communicate effectively with internal and external stakeholders
Enthusiasm to work in a flexible and dynamic environment
Qualifications
Diploma or Nitec in Electrical Engineering or Mechanical Engineering
Knowledge in Microsoft Office and equivalent Google suite apps
Technical competency in AV Systems/Aircon/Electrical/Electronic/Fire Protection/Plumbing will be highly preferred
Company Emergency Response Team (CERT) Certified
Working hours:
Mon to Fri 8am to 5pm
Required Skills:
Facilities Maintenance Executive (Soft Services)
Required Education:
degree / diploma
Company Industry
IT Services and IT Consulting
Key Skills
- Employee Relations
- Civil Project Management
- Bank Reconciliation
- Freight Forwarding
- Axapta
