Facilities Coordinator

Job Description:

Job Title: Facilities Coordinator

Job Type: Full-Time

Location: Dearborn

Reports To: SVP

General Summary:

The Facilities Coordinator ensures the office environment is clean safe welcoming and highly functional while supporting the architectural/engineering staff with administrative and operational tasks.

Essential Job Functions:

• Serve as point of contact with building management issues. (Contact could be during off-hours and would be a top priority)
• Communicate and manage building maintenance issues with vendors including preventative maintenance and break/fix (e.g. heating cooling lighting painting and janitorial)
• Respond promptly to employee helpdesk tickets prioritize tasks and adapt to changing needs
• Order and maintain office supplies
• Work with IT HR and hiring managers of new hires to ensure new employees have office space and welcome bags
• Manage pool vehicle availability maintenance and cleanliness
• Conduct regular site safety inspections (e.g. tripping hazards checking fire extinguishers and securing the building)
• Move furniture equipment chairs etc. (when needed)
• Front desk/phone relief
• Coordinate copying and printing of project drawings including seals and stapling of sets
• Maintain and clean fitness center
• Receive date stamp distribute mail and packages
• Collect and empty recycle bins
• Clean up debris outside the main lobby on a daily basis and periodically check the rest of the building for cleanliness. Manage landscaping and snow removal companies.
• Replace light bulbs Absopure water and filters as needed
• Maintain vending machine coins/cash amounts as required
• Deliver proposals and project drawings
• Serve as point of contact for alarm monitoring company. (Contact could be during off-hours and would be a top priority)
• Perform related duties as assigned

Employment Qualifications:

Education:

• High school diploma required; associates degree preferred.

Experience:

• Minimum 1 year in office or facilities coordination.

Skills/Competencies:

• Flexibility to handle shifting priorities
• Problem-solving and troubleshooting
• Strong customer service and responsiveness
• Ability to work independently and manage projects.
• Proficiency in Windows and Microsoft Office
• Positive patient and proactive attitude.

Physical Requirements:

• This position requires the ability to perform the essential job functions contained in this job description. These include but are not limited to the following requirements:
  • Frequent walking standing and moving throughout an 8-hour day.
  • Ability to lift up to 50 pounds regularly.
  • Comfortable using ladders safely.
• Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements.

Since 1982 Ghafari Associates has taken a personal approach to highly technical projects in complex markets including: aviation manufacturing healthcare retail hospitality K-12 and higher education. As a global team of engineers architects process designers and consultants we blend insight with technological innovation helping clients elevate their efficiency sustainability and impact.

Continuously rated aTop Workplace to Work CrainsCool Place to Work and aBest and Brightestcompany to work for in the US Ghafari has made a name for itself through our culture employee benefits andportfolio of projects.

Over a quarter of Ghafari employees have diverse identities that are championed by our growing approach to Diversity Equity and Inclusion. Ghafari supports hybrid and in-office work environments.

Through career mapping Ghafari employees are encouraged to seek licensure coached for knowledge growth and provided opportunities for management and mentorship roles if interested. Our robust internship program recognizes undergraduate and graduate students from across the world having an over 90% success rate of hiring our interns after graduation.

Join our team and work on forward-thinking projects all around the world. Ghafaris global reach creates an environment where individuals can build professional relationships while building sustainable and cutting-edge facilities. Are you ready to take that leap Apply Now!

Ghafari Associates LLC is an Equal Opportunity / Affirmative Action employer and is committed to providing reasonable accommodations to individuals with disabilities in the employment application process. If you need an accommodation due to a disability in order to use our online system to apply for a position at Ghafari Associates LLC you may apply for positions in the following ways:

Connect to our job portal ()
By fax at 313.436.8624; Attn: Human Resources
By mail at 17101 Michigan Avenue Dearborn MI 48126; Attn: Human Resources
In person at 17101 Michigan Avenue Dearborn MI 48126.
By email at
If there are any questions or additional accommodations that are required please contact 313.441.3000 for assistance.

It is Ghafari Associates LLCs policy not to discriminate in its employment and personnel practices because of a persons race color creed religion sex national origin age weight height marital pregnancy or parental status sexual orientation gender identity genetic information (including family medical history) political affiliation military service status as a qualified individual with a disability or a protected veteran or any other classification protected by federal state or local law or ordinance.