Barron County Administrative Assistant

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Job Category:

Employment Type:

Job Profile:

Job Summary:

This 16 hours/week position provides support to educational program delivery for educators affiliated with Barron County Extension including the 4-H Program. This position serves as first point of contact for individuals and groups providing basic organizational information via phone in person and through other communication mediums including website maintenance. This position will order supplies process invoices payment of vouchers bills and verify all accounting records in accordance with county and state policies and procedures. Collaboration with local colleagues to promote a positive office environment and share resources is a must!

Connecting communities to Extension resources is a priority of this position.

This position will prepare various communication mediums on behalf of educators. It will also distribute communication to appropriate parties including online events and managing membership/volunteers at the direction of the educator. It will assist in organizing workshops program materials and events. This position will assist with the coordination of logistics (registration communications other details) for events and programs. It will also serve as a resource to manage and maintain 4-H enrollment information update calendars distribute communication to appropriate parties and manage membership/volunteers at the direction of the educator.

FTE

This position is part-time 40%.

Key Job Responsibilities:

• Sends receives copies and distributes communications to the appropriate entities according to established policies and procedures under general supervision

• Serves as a first point of contact for individuals and groups provides basic organizational information via phone in person and through other communication mediums and routes more complex inquiries to the appropriate entities

• Communicates plans activities and achievements to Area Extension Director program managers partners and relevant stakeholders

• Schedules logistics and secures resources for meetings conferences travel and work unit operations

• Collects analyzes and prepares various communication materials from established sources utilizing technology mediums

• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

Department:

Division of Extension Barron County is hiring for an Administrative Assistant II.

Compensation:

The minimum annual starting hourly rate is $18.36 but is negotiable based on experience and qualifications.

This is a part-time position which means actual salary earned will be prorated based on FTE (full-time status). At 40% FTE the person hired can expect to receive 40% of the advertised salary.

Required Qualifications:

• Strong interpersonal and problem-solving skills

• Demonstrated ability to effectively work with people from a wide range of backgrounds and perspectives

• Experience managing multiple tasks timelines and schedules while maintaining high quality work

• Ability to communicate effectively using a variety of methods and technology

• Ability to work independently and productively with minimal supervision

• Experience with accounting software and maintaining budget worksheets providing invoices/billing and account reconciliation

Preferred Qualifications:

• Experience with or ability to learn a wide range of communication tools and technical platforms such as: Microsoft Office Suite Google Suite Canva Adobe Creative Cloud and various web browsers

• Ability to develop and design high-quality visually appealing graphic materials

• Ability and desire to learn and manage new technology platforms

Education:

High school Diploma or equivalent

How to Apply:

We are eager to learn more about how your experience and passion may align with this position. To begin the application process click the apply now button. You will be prompted to upload the following documents:

• Resume

• Letter of Qualifications (cover letter)
  

Please submit a cover letter referring to your work experience and a resume detailing your educational and professional background as it relates to this position. Your cover letter should communicate your interest in the position and how your skillset aligns with the role. The application reviewers will be relying on written application materials to determine who may advance to preliminary interviews.

For additional guidance and resources on how to tailor your application materials to the job posting please click deadline is October 30 2025 at 11:59 CST.

Contact Information:

Lori Pillion-Baltrusis

Relay Access (WTRS): 7-1-1. SeeRELAYSERVICEfor further information.

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