Administrative & Event Coordinator

Tekberry is seeking a highly organized and proactive Administrative & Event Coordinator to support our client. This role supports the Event Operations team in planning and executing student events seminars conferences and major programs across the GSB and Stanford University. As a W2 employee of Tekberry you will have access to health benefits including medical dental and vision coverage.

• Serve as a frontline administrative resource for the Event Operations team.

• Manage phone calls emails and event-related inquiries with professionalism and customer-service excellence.

• Provide pre- and post-event administrative support including document preparation scheduling and logistics coordination.

• Assist with guest stakeholder faculty and vendor communication.

• Support the planning setup and execution of events ensuring smooth operations and a high-quality guest experience.

• Prepare materials including name tags/badges event supplies signage and registration documents.

• Assist with day-of event duties such as check-in floating and attendee support.

• Help organize and maintain event inventory supplies and departmental resources.

• Work as part of the Event Operations team to support multiple programs simultaneously.

• Take direction effectively and execute tasks with consistency and reliability.

• Communicate effectively with guests speakers hosts and stakeholders during events.

• Associate degree or 3 years of administrative or event support experience.

• Strong administrative skills including reception support customer service and multitasking.

• Excellent written and verbal communication skills.

• Strong computer skills including proficiency with Google Workspace (Docs Sheets Calendar Gmail etc.).

• Detail-oriented with excellent time-management and organizational abilities.

• Ability to manage shifting priorities and multiple time-sensitive tasks.

• Ability to work independently and collaboratively.

• Willingness to learn internal reservation and scheduling systems.

• Prior event coordination experience or a demonstrated willingness and aptitude to learn event operations.

• Experience supporting hospitality university programs or large-scale events.

• Frequently stand walk sit perform desk-based computer tasks and use the telephone.

• Occasionally kneel crawl twist/bend/stoop/squat and lift or carry up to 30 lbs (e.g. event materials).

• Ability to push/pull a dolly cart with event supplies.

• Fully onsite to support event and department needs.

• May require evening or weekend shifts as needed for events.

• Potential for extension or future conversion depending on departmental needs.

Tekberry offers a $100 referral bonus for referrals resulting in successful placements!

Tekberry Inc. is an equal opportunity employer. Qualified applicants will receive consideration without regard to race color religion sex sexual orientation gender identity national origin protected veteran status disability or any other protected categories under applicable laws.

Tekberry Inc. is a Certified Minority Business Enterprise (MBE) and Certified Disadvantaged Business Enterprise (DBE).

By submitting your resume you consent to receive communications from our organization via text message. All texts are sent by real people and we look forward to connecting with you about this opportunity!

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