Director of Parish OperationsBusiness Manager
Share
Job Location:
Malvern, PA - USA
Monthly Salary:
Not Disclosed
Posted on:
17-10-2025
Vacancies:
1 Vacancy
Job Summary
Saint Patrick Parish
131 Channing Avenue
Malvern PA 19355
Please email resume references and contact information to:
Director of Parish Operations/Business Manager
Job Description
Summary
The Director of Parish Operations/Business Manager supports the Pastor and Parish Staff by overseeing the parishs physical and financial resources ensuring that all administrative functions and ministries operate efficiently. The Director is a committed person of faith a practicing Catholic who upholds Gospel values responsible stewardship and understands the working of parish life. The Director reports to the Pastor. The Director will coordinate the Business and Financial Management aspects of the Parish Offices working with the Pastor the Office Manager and Director of Maintenance in specific tasks.
Normal Workdays/Hours
This is a 12-month full-time position (37.5 hour per week). Occasionally it will be necessary to work in the evening for meetings (Parish Pastoral Council if necessary; Parish Finance Council).
Principal Duties and Responsibilities
*Record and manage all parish and school financial activity using Quickbooks accounting software
*Process all accounts payable (weekly)
*Reconcile all bank accounts (monthly)
*Perform bi-weekly payroll duties using outside payroll service including management of all employee deductions for health and other insurances and wage garnishments
*Approve weekly ACH transactions
*Finance Council: reporting coordinate periodic meetings prepare agenda and maintain minutes
*Preparing Annual Budgets for Parish and School
*Personnel and Human Resources Compliance hiring onboarding new employees exit process for resigning employees maintaining employees files
*Collect employees time sheets
*Work with the Pastor in evaluating job responsibilities of staff to increase efficiency
*Attend Business Managers meetings and sessions as required by the Archdiocese of Philadelphia
*Analyze contracts vendors subscriptions recommending greater efficiency when needed evaluation of unused or obsolete resources etc.
*Management of campus facilities and parish projects (compliance with insurance requirements Quadra etc.) in cooperation with the Pastor and Director of Maintenance
*IT & Security Systems Management
*Other duties as assigned
Knowledge Skills and Abilities
*Requires significant coordination with Parish Clergy and other Parish Staff participation in staff planning and operational meetings.
*Must be comfortable interacting with various vendors and Parish Councils and Committees as needed.
*Must have a high level of sensitivity to the confidential nature of parish information.
Requirements
*Proficient in Quickbooks Microsoft products Outlook
*Experience with fiscal planning and management; must have accounting/financial background and proficiency in management of accounts payroll etc.
* Oversee HR issues (time sheets benefits health dental FMLA sick leave workers compensation etc.).
*Competence in computer skills and ability to learn custom church software.
*Ability to work collaboratively with Pastor Parish Clergy Office and School Staff Principal Director of Religious Education and Office Manager.
*Willingness to attend meetings hosted by the Archdiocese of Philadelphia Office for Parish Support and Services.
*Willingness to assist the Pastor and other staff members when need arises.
*References are appreciated.
Please email resume references and contact information to:
Required Experience:
Director
Key Skills
- Risk Management
- Negiotiation
- Operational management
- Smartsheets
- Strategic Planning
- Team Management
- Budgeting
- Leadership Experience
- Program Development
- Supervising Experience
- Financial Planning
