HR Office Assistant

Current Employees: If you are currently employed at any of the Universities of Wisconsin log in to Workday to apply through the internal application process.

Position Title:

Job Category:

Employment Type:

Job Profile:

Job Duties:

This position supports the Human Resources Department. The Human Resources Office Assistant provides front office duties including opening and closing the office reception office management general human resources assistance including some data entry with a strong customer service focus. The normal work schedule for this position is Monday through Friday 7:45 a.m. to 4:30 p.m.

The Division of Administration and Finance is committed to providing quality campus services to faculty staff students and external constituencies in support of the universitys mission of teaching research and public service. The division includes Facilities Planning & Management Budget Human Resources Information Technology Services and Police & Parking Services.

UW-La Crosse does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this please contact Human Resources at .

The review of applications starts on October 31 2025. Applications received on or before October 31stare prioritized and review will continue until the position(s) is/are filled. Initial interviews will be conducted virtuallywith shortlisted candidates invited to campus.

Key Job Responsibilities:

4. Miscellaneous

• Assist the leadership team in the coordination of special events to include training /staff development functions recognition and other HR related events.

• Maintain & update office bulletin boards to include electronic boards throughout campus.

• Attend departmental staff meetings and record minutes when requested.

• Serve on university committees as assigned.

• Other projects and duties as assigned by HR Leadership team.

3. Personnel Records Coordination

• Create maintain and manage personnel files to ensure documents are filed correctly and in a timely manner

• Close out personnel files according to department practices and records retention requirements

• Maintain I-9 files & coordinate records retention / destruction according to

  USCIS

  and state guidelines

• Assist HR Leadership team with information/file gathering as it pertains to litigation/arbitration of labor relation issues formal lawsuits and open records requests

2. Office Management

• Open the office at 7:45 am to assist customers and close the office at 4:30pm Monday through Friday

• Provide front office customer service and reception during office hours. Arrange for coverage during scheduled absences

• Create and maintain front office procedures

• Respond to visitors regarding basic HR functions answering when able or consulting with appropriate personnel. Route questions as appropriate

• Opening the office coordinate the mail process answer the department telephone check voicemail messages responding promptly or refer customers to the appropriate HR staff member

• Provide inventory control of office equipment supplies forms and keys. Complete necessary paper work for approval to order supplies and equipment maintenance as needed. Initiate work order requests when necessary

• Assist the Human Resources with day to day activities

1. Human Resources Activity

• Assist with the coordination and administration of the Criminal Background and Misconduct Reference Check Processes

• Coordinate the onboarding process and help manage the checklists for new employees

• Assist with the administration and tracking of the I-9 program

• Assist with the general coordination and response to unemployment claims

• Assign incoming inquiry tickets in Ivanti and route to the appropriate individual

• Daily appointed tasks which may include verification of employment miscellaneous email requests employee recognition payroll deductions and questions unemployment directory updates

Department:

Human Resources

Compensation:

$17.67 / hour

Required Qualifications:

• High School Diploma or equivalent and 1 year of office/clerical work experience
• Ability to work independently and in a team or group setting
• Demonstrated exceptional customer first service skills (friendly engaging helpful)
• Knowledge of Microsoft Office Suite including MS Word MS Excel MS PowerPoint
• Knowledge of standard office equipment (multi-line telephone copy/printer/fax)
• Excellent oral and written communication skills and practices
• Strong attention to detail with high organizational skills in a fast paced office environment
• Ability to prioritize and switch tasks repeatedly based on customer service activity
• Ability to maintain confidentiality as it relates to payroll benefits and other HR information

Preferred Qualifications:

• Office management experience
• Knowledge of state human resources statutes rules procedures and practices
• Experience in human resources office functions
• Higher education experience

How to Apply:

Required application documents

Cover letter

Resume

Contact Information:

Anna Jobe

Special Notes:

Application deadlines
TO ENSURE CONSIDERATION: Priority consideration is given to those candidates who apply by the listed First Review Date. Applications received after that date may be considered at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration. If you have questions regarding this recruitment or if you are not able to complete the application online due to a disability or system problem please contact the Office of Human Resources.

Confidentiality of Applicant Materials
UWL is a state agency and subject to Wisconsins Open Records Law. UWL will not however reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsins Open Records certain circumstances the identities of final candidates and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check work authorization and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Annual Security and Fire Safety Report (Clery Act)
For the UWL Annual Security and Fire Safety Reports (i.e. Clery Report) which includes statistics about reported crimes and information about campus security policies see or contact the University Police Department at 608.785.9000.

INFORMATIONABOUTYOURBENEFITS
Your benefits add an additional 40% to the overall financial package from the university.
Highlights include:

• paid vacation for 12-month positions.

• excellent flexible health insurance with low co-pays and good coverage.

• paid holidays and sick days after 5 years of employment you become vested in our retirement system which ensures income post-career.

• benefits atUWLare highly competitive with local industry and some of the strongest in state and nation.

Benefit eligibility is determined at the point of hire. This information is provided for illustrative purposes only. Benefits are also pro-rated based on the appointment percentage.

UW is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age pregnancy disability status as a protected veteran or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds perspectives and skills and encourage all qualified individuals to apply.