Administrator Support

LOCATION: AmazonLCY2 Site based

HOURS: Monday Friday 08:00-17:00inc1-hour unpaid lunch

SALARY: 35000.00

If you require any additional support or adjustments during the recruitment process please dont hesitate to contact our Recruitment Department Were here to help!

ROLE OVERVIEW AND PURPOSE

The Mobile Administrator will provide dedicated administrative supportatAmazon LCY2ensuring consistent delivery of site-based processes including quotation preparation purchase order handling contractor liaison compliance support and reporting. This role supports the site management team and contract delivery leads helpingmaintainsmooth operations in line with ABMs standards and Amazons contract requirements.

KEY RESPONSIBILITIES

Key duties and accountabilities include:

• Preparing andsubmittingquotations referencing supporting supplier quotes to ensure transparency and alignment with ABMs agreed mark-up structure.
• Raising and receipting purchase orders accurately using IBMS (or relevant CAFM systems) ensuring all documentation is filed appropriately.
• Maintaining and updating all administrative trackers including quotes purchase orders and compliance trackers inIBMS andMicrosoftSharePoint/Teams.
• Supporting the scheduling and closure of approved quotes working closely with contract managers and site managers to ensure work isallocatedand delivered.
• Uploading documentation (e.g. supplier quotes completion evidence subcontractor job sheets) to DMS and ensuring records aremaintainedfor billing and audit purposes.
• Assistingin the management of maintenance schedules ensuring visibility of key PPM dates and site-specific requirements.

• Liaising with subcontractors and internal stakeholders to coordinateadditionalworks consumables and reactive requests ensuring these are correctly separated from core PPM activities in line with contractual boundaries.

• Managing and updating compliance systems such as Avetta ensuring supplier documentation is up to date and verified.
• Assistingwith quote authorisation processes tracking client approvals (e.g. PO or written instruction)and preparing documentation for submission to the client.
• Contributing to weekly and monthly reporting by updating trackerssubmittingquote status updatesmonitoringoutstanding approvals or POs and supporting the collation of data for contract performance and financial reporting.
• Providing general administrative support to site and contract managers to help deliver operational efficiency.

REQUIRED SKILLS AND EXPERIENCE

• Strong organisational skills with the ability to manage multiple priorities.

• High attention to detail in document preparation tracking and record-keeping.

• Excellent written and verbal communication skills.

• Proficient in Microsoft Office (especially Excel Word Teams).

• Experience working with CAFM systems (e.g. IBMS) and digital filing systems (e.g. DMS).

• Confident in liaising with suppliers contractors and clients in a professional and clear manner.

• Capable of working independently across multiple sites and adapting to varying operational needs.

• Able to maintain a high level of discretion and professionalism in a fast-paced commercial environment.

Desirable:

• Previous experience in a facilities or site administration role.

• Experience in usingCAFM system or asset management system.

• Understanding of FM contract structures especially separation of PPM reactive and consumables.

• Familiarity with Amazon processes or working on Amazon sites is a bonus.

Were proud to offer a great range of benefits including:

• 24/7 GP: Both you and your immediate family can speak to a UK-based GP from the comfort of your own home
• Mental Health support and Life Event Counseling
• Get Fit Programme
• Financial and legal support
• Cycle to work scheme
• Access Perks at Work our innovative employee app where you can find:

• Perks: discounts gift cards cashback and exclusive offers
• Life: Search for resources and tools on topics ranging from family and life to health money and work
• Support: Online chat or telephone service for urgent support in a crisis

For more information about ABMs benefits visit our

About ABM:

ABM (NYSE: ABM) is one of the worlds largest providers of integrated facility engineering and infrastructure solutions. Every day over 100000 team members deliver essential services that make spaces cleaner safer and efficient enhancing the overall occupant experience.

ABM serves a wide range of market sectors including commercial real estate aviation mission critical and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter more connected spaces ABM is investing in the future to meet evolving challenges and build a healthier thriving world. ABM: Driving possibility together.

For more information visit.

ABM are committed to employment practices that promote diversity and inclusion in employment regardless of age disability gender reassignment sex marriage and civil partnership status pregnancy and maternity status race religion or belief. We are proud members of the Armed Forces Covenant Employer Recognition Scheme.

Required Experience:

Unclear Seniority