Part-time Financial Secretary 0.75 FTE

Part-time Financial Secretary - 0.75 FTE

Ecole Mother Teresa School

Sylvan Lake AB

(This position will remain openuntil a suitable candidate has been found)

We are seeking a Financial Secretary (Secretary II) who willresponsible for the financial secretary roles and responsibility.

We are a diverse school community that welcomes many families from around the world. A positive kind and patient disposition is essential when interacting and communicating with parents students and staff.

We are seeking a flexible team member who possesses strong organizational and people skills. The ideal candidate will take initiative assist where needed and be a committed member of the office team.

Preference will be given to candidates with a strong commitment to Catholic education knowledge of PowerSchool and Google programs and experience in an office setting.

Key responsibilities of this position are:

• Control the Purchase Orders and Payment Orders Accounts Payable and Visa system
• Oversee the operational daily accounting system that maintains the Student Generated Funds records to ensure accurate and traceable records are in place.
• Ensure the timely collection of school fees via online payment system.
• Control the Management of the school security mechanisms and facilities keys swipe cards and janitorial issues.
• Oversee the secure cash custody within the facility ensuring that the school and district assets are properly protected.
• Make the weekly bank deposits.
• Source the best possible equipment and supplies required by the school.
• Manage and training staff to complete and submit staff expense claims
• Manage and monitor school budgets and provide systems to monitor and access budgets.
• Respond to requests by local administration as well as board office staff for data and information updates.
• Submit work orders to the Maintenance Department when needed.
• Oversee the First Aid locations and supplies within the school.
• Maintain School website and manage weekly parent communication via online newsletter.
• Manage uploading and completion of online field trip permission forms.
• Reconcile all VISA statements and collect all required receipts.
• Coordinate and manage protocols and details for the emergency response system.
• Assist the Administrative team with duties as needed.
• Work as a team to ensure the front office is a welcoming environment where parents students and staff can get help.
• Provide assistance and coverage to the PowerSchool Administrator. This may include back up reception first aid and PowerSchool support.

In order to be considered for these positions youmust upload a currentResume and Cover Lettertothe job posting you are applying to.

TheCover Letter and Resumemust be a Microsoft Word or PDF file.

If you are having trouble applying to this posting please contact Apply To Education ator