Communications Coordinator

JOB SUMMARY:

Under the general supervision of the Communications Project Director the Communications Coordinator is responsible to perform a variety of administrative staff support duties to the Communications Team which requires a range of skills and knowledge of ministry goals and organizational role requires high attention to detail and the ability to work with excellence at a fast pace.

ESSENTIAL JOB RESPONSIBILTIES:

Digital & Email Communications Execution

• Weekly Jeff Jones The Good Stuff and other high importance email creation formatting and execution
• Proofread as needed including weekly ministry emails graphics group guides and materials etc.

Website & Database Administrative

• Review and approve event registration forms in Rock RMS
• Weekly website updates in Rock RMS for weekend content: Top 3 sermon guide/notes etc.
• Forward Contact Us inquiries and weekend guest inquiries

Design & Creative Assets

• Edit and update design projects in Adobe Creative Suite
• Manage Canva account and convert graphics slides printed materials into editable templates for ministries
• Create the ProPresenter weekend worship slides for speakers and special events
• Order and monitor print jobs in-house and outsourced

Media & File Management

• Archive photos from church events as needed with the photography team
• Maintain and update staff photos for archives on the web and in email signatures
• Assist in maintaining file organization in Dropbox

Project & Task Management

• Support project intake (gather all information needed for projects research etc.)
• ClickUp task management data entry and maintenance
• Assist the Communications Team with scheduling and miscellaneous tasks as needed

Administrative & Operational Support

• Pick up and transport or arrange delivery materials to campus drop-off areas as needed
• Support Comms Leaders in managing calendars inboxes and other administrative duties

General A-Team Duties and Responsibilities include the following:

• Coordinate and prepare for meetings and events (e.g. reserve rooms room set-up and food).
• Prepare and submit expense reports in church management software.
• Edit and generate correspondence as needed.
• Maintain team members calendar in Outlook as needed or requested.
• Maintain accurate and current records in church management software.
• Reserve room and resources in church management software.
• Arrange and coordinate travel arrangements.
• Support Office Manager as needed (e.g. A-Team rotating phone duty special projects and training).
• Maintain clear communication with the front desk in times of absence.
• Attend required meetings.
• Perform miscellaneous job-related duties as assigned.

JOB PROFILE:

SPECIFIC SKILLS / STRENGTHS

• Energetic self-motivated and well-organized.
• Timely in carrying out assignments to completion.
• Strong software management data entry and task organization skills.
• Detail-oriented must really enjoy diving deep into the fine details making sure they are organized and accurate.
• Proactive ability to anticipate team needs.
• Multi-tasking ability to keep track of multiple projects at the same time.
• Flexibility willing to jump into other tasks outside of normal responsibilities during busy seasons.
• Can-do attitude positive attitude that helps us move further faster.

EXPERIENE DESIRED

• Experience: 2 years related experience and/or training; or equivalent combination of education and experience.

EDUCATION DESIRED

• Minimum of high school diploma or equivalency; college degree preferred.

SUPERVISORY RESPONSIBILITES

• There are no supervisory responsibilities with this role.

LANGUAGE SKILLS

• Ability to speak effectively and understandably on the phone. The ability to effectively present information and respond to common inquiries regarding Chase Oaks ministries is also required. High attention to customer service.

COMPUTER SKILLS

• Strong working knowledge of Microsoft Office Outlook calendaring and email
• Basic knowledge of Excel and PowerPoint
  Data Entry skill & experience
• Familiarity with Databases

PHYSICAL DEMANDS

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Lifting 5-10 pounds is an occasional but essential requirement. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Qualifications for employment at Chase Oaks Church requires being a Christ-followerwhose work history andlifestyle shows a consistency to adhering to the scriptural principles of the Bibleand agreeing with the PurposeStrategy and DNA statements of Chase Oaks. We request that each staff member be All In and becommitted to the local body of Christ at Chase Oaks Church in the areas of worship groups service and giving.

CHASE OAKS CHURCH DNA

• Jesus Sets Our Tone.
• Were All In The Same Boat.
• We Are Here For Good.
• This Is Not Our Party.
• We Dont Go It Alone.
• We Are Not Set In Our Ways.
• We See Beauty In Diversity.
• Our Best Days Are Ahead Of Us.
• We Dont Sweat The Small Stuff.

CHASE OAKS CHURCH STAFF VALUES

• We cultivate because we believe in the good that is to come.

• We collaborate because we are better together.

• We celebrate because we can.

LEADERSHIP SKILLS

• Character - Being above reproach
• Self-Leadership - Practicing rhythms that allow personal flourishing
• Drive - Relentlessly pursing excellence based on ones unique purpose values strengths and passions
• Judgment - Demonstrating wisdom in action
• Influence - Impacting how other people think and act