Administrative Assistant IV

We are hiring an Administrative Assistant IV for one of our clients in Trenton NJ.

Job Description:

• Administrative Assistant duties within the administrative office of DVRS.
• Will interact with Director Assistant Director(s) and other members of the leadership team.
• Types correspondence reports and recommendations of a confidential nature.
• Reviews sorts and routes incoming correspondence.
• Prepares letters on matters which may or may not be signed or reviewed by the Director.
• Obtains pertinent material from files and/or other sources; puts it in a usable form for the review and use of the Director or Assistant Director(s).
• Provides requested information to division personnel representatives of state local and other groups organizations and agencies and to the public in accordance with established policy.
• Maintains a schedule of appointments and the daily engagement calendar of the Director or Assistant Director(s).
• Prepares meeting agendas; types meeting minutes from notes or recording equipment.
• Plans for speaking engagements travel and for meetings conferences and hearings.
• Maintains mailing lists and makes necessary revisions.
• Prepares moderately complex statistical and other reports.
• Will be required to learn how to utilize various types of electronic and/or manual recording and information systems used by the agency office or related units..

Skills required:

• Strong knowledge of Microsoft Office Suite good decision making and communication skills
• Competent professional manner and calm demeanor when dealing with consumers or professional staff.
• Microsoft Office Suite

Education and/or experience:

• Experience in Administrative Assistant duties.

Education required:

• Some Post secondary education preferred

Woking hours:

• 8:30 am to 4:30 pm
• Lunch hours(unpaid): 1 HR (12 to 1).

Additional Information:

• Dress Code: Business casual
• Office (partial remote possible not guaranteed)
• Parking: Parking access will granted in lot near building
• Last date of submission: 10/16/2025

About Us:

We are specialized in recruiting and deliver the best professional talent of industry and we are committed to deliver best experience for our clients and job seekers. With over two decades of experience in the recruitment industry we proudly help you to find the next job that matches your professional skills. Our team understands your needs or requirement before starting the recruitment that enables to find the high quality of talent with high success rate of talent delivery keeps us continue to be the best in the industry. By responding to this job posting you are consenting to receive text/SMS messages from us. Thank you.