HR Support Clerk
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
ABOUT THE ROLE
This position is responsible for providing administrative services pertaining to the People Equity and Culture (PEC) Branch; providing first point-of-contact service to Regional staff and members of the public in a high volume fast paced environment; administers candidate testing collects and validates new hire onboarding paperwork/documentation and performs various administrative duties including tasks related to PEC reception maintaining employee records and preparing letters of employment.
WHAT YOU WILL BE DOING
Responds to inquiries received from internal and external candidates customers and PEC partners across a variety of communication channels including telephone email and in person and resolves concerns or refers to others for response as appropriate.
Performs various administrative tasks related to daily business requirements and participates in HR related projects and work groups as required.
Prepares and updates the Regions Career Line on a weekly basis by reading and recording all job posting competitions.
Logs internal and external applications into the application tracking system and forwards documents to the appropriate staff.
Electronically files external résumés in accordance with established records retention by-law and procedures.
Greets interview candidates collecting and photocopying all relevant documentation.
Assists Talent Acquisition with all virtual and in-person testing; sends validated test to candidate collects and codes all testing materials provided by the candidates and forwards to Hiring Managers and respective Recruiters.
Coordinates the collection of all new hire and student documentation. Reviews validates and ensures forms are completed correctly communicating with new hire if information is wrong or incomplete. Inputs information on Benefits tracker and prepares and forwards complete onboarding documentation package to HRMS and Benefits for processing.
Tracks all staff movement and updates weekly Union and monthly Non-Union Staffing Announcements on the Regions employee portal.
Compiles and distributes employment summaries (Union/Non-Union) via email to management and Union Representatives twice weekly.
WHAT WE ARE LOOKING FOR
Successful completion of a post Secondary School Certificate/Diploma (1 year or more) in Business Administration or related field or approved equivalent combination of education and experience.
Minimum one (1) year experience in a Human Resources environment general office and reception duties.
General knowledge of HR and recruitment practices and procedures.
Understanding of the HRMS PeopleSoft/RecruitWorkforce Versatile eDocs or similar systems.
Knowledge of and demonstrated ability in York Regions corporate core competencies.
Thorough knowledge of general office procedures and related equipment.
Knowledge and understanding of security procedures for front desk.
Demonstrated customer service skills to provide assistance to a broad range of client inquiries.
General knowledge of relevant Employment legislation acts and regulations.
Knowledge and understanding of a unionized work environment.
Good interpersonal organizational oral and written communication skills.
Key Skills
- Customer Service
- Communication skills
- Basic Math
- Cashiering
- Computer Skills
- Math
- Retail Sales
- 10 Key Calculator
- Copywriting
- Cash Handling
- Planograms
- Stocking
About Company
The Regional Municipality of York stretches north from Toronto to Lake Simcoe and includes many hectares of protected Greenbelt. York Region’s diversity is evident in our nine local municipalities, geography, economic development and population. York Region provides residents and bu ... View more
