Conference and Events Enquiry Coordinator
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Job Location:
Yearly Salary:
Posted on:
16-10-2025
Vacancies:
1 Vacancy
Department:
Job Summary
Grade UE05: 29588 to 33951 per annum
CSG / Accommodation Catering and Events (ACE)
Full-time: 35 hours per week Monday to Friday
Open-ended (permanent)
Vacancies: 1
The Opportunity:
Are you customer focused and proactive ideally with experience of working within an Events team If so then this is a fantastic opportunity to join our experienced Conference and Events team where you will be supporting the Conference and Events Enquiries Manager inin the effective handling and conversion of enquiries ensuring that conference and meeting organisers receive an exceptional standard of service.
The University of Edinburgh through its Accommodation Catering and Events (ACE) department manages a large portfolio of hotels venues student and seasonal accommodation. This includes the management of events across 10 venues with multiple event spaces in each.
You will be responsible for:
- Working alongside the Conference and Events Enquiries Manager to effectively manage all incoming enquiries ensuring KPIs related to response rates customer satisfaction and conversion are achieved.
- Managing a portfolio of clients working with them from their initial enquiry through to site visits preparation of proposals and contracts.
- Liaising with all necessary departments and external suppliers including Accommodation and Catering functions and AV suppliers to co-ordinate the services and facilities required by the client.
- Ensuring a comprehensive knowledge of all available facilities and on-going developments is maintained in order to provide clients with accurate and timely advice and information.
- Adhering to departmental booking procedures ensuring that terms and conditions are properly contracted. Ensuring pre-payment and deposit invoices are prepared and sent out accurately and within required timescales.
- Planning co-ordinating and managing a small number of key client events from enquiry stage through to the day of delivery when required.
Your skills and attributes for success:
- The ability to communicate effectively with clients ensuring that needs are met beyond expectation.
- Passion for delivering excellent customer service.
- High level of forward thinking and planning to effectively manage high volume of enquiries.
- Strong planning and organising skills and can prioritise well to ensure deadlines are met.
- Excellent attention to detail can listen and interpret needs and requirements.
- The ability to make decisions with conviction and confidence and recognise when to escalate.
- It is also highly desirable but not essential that you have previous experience of working within an events team dealing with event enquiries and contracting.
Click to view a copy of the fulljob description(opens new browser tab)
Application Information
Please ensure you include the following documents in your application:
- CV
- Cover letter
As a valued member of our team you can expect:
- A competitive salary.
- An exciting positive creative challenging and rewarding place to work.
- To be part of a diverse and vibrant international community.
- Comprehensive Staff Benefits such as a generous holiday entitlement competitive pension schemes staff discounts and family-friendly initiatives. Check out the full list on ourstaff benefits page(opens in a new tab) and use our reward calculator to discover the total value of your pay and benefits.
Championing equality diversity and inclusion
The University of Edinburgh holds a Silver Athena SWAN award in recognition of our commitment to advance gender equality in higher education. We are members of the Race Equality Charter and we are also Stonewall Scotland Diversity Champions actively promoting LGBT equality.
Prior to any employment commencing with the University you will be required to evidence your right to work in the UK. Further information is available on ourright to work webpages(opens new browser tab).
The University is unable to sponsor the employment of international workers in this role. International applicants will therefore be unable to apply for and secure a Skilled Worker visa. They will only be able to take up this role if they can demonstrate an alternative right to work in the UK.
Key dates to note
The closing date for applications is 29th October 2025.
Unless stated otherwise the closing time for applications is 11:59pm GMT. If you are applying outside the UK the closing time on our adverts automatically adjusts to your browsers local time zone.
Required Experience:
IC
Key Skills
- Marketing
- Catering
- Organizational skills
- Hospitality Experience
- Management Experience
- HubSpot
- Event Planning
- Events Management
- Project Management
- Event Marketing
- Leadership Experience
- negotiation
About Company
As a world-leading research-intensive University, we are here to address tomorrow’s greatest challenges. Between now and 2030 we will do that with a values-led approach to teaching, research and innovation, and through the strength of our relationships, both locally and globally.
