Executive Assistant – ACT Parliamentary Party
Share
Job Location:
Wellington - New Zealand
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Department:
Job Summary
The ACT Caucus Support Centre is seeking a proactive highly organised Executive Assistant to provide exceptional support to three of our Members of Parliament. This is a fast-paced and rewarding role at the heart of New Zealands democracy based within the Parliamentary Precinct in Wellington.
About Parliamentary Service
Parliamentary Service supports New Zealands democracy by providing excellent service to Members of Parliament their staff and the public. Our work is guided by our core values: Integrity Manaakitanga Accountability Whanaungatanga and Empowerment ensuring we have the best people supporting the best Parliament in the world.
About the ACT Caucus Support Centre
The ACT Leaders Office (ALO) is funded through the Parliamentary Service. It supports the ACT Leader and ACT Members of Parliament in their parliamentary duties by providing a range of professional timely accurate and high-quality political services advice and support.
About the Role
As Executive Assistant you will play a central role in ensuring your Members Parliamentary life runs smoothly and efficiently. Youll manage complex schedules coordinate travel prepare briefings and oversee office processes ensuring that your MPs are always where they need to be fully informed and well prepared.
Youll also act as a trusted liaison between the Member constituents and key stakeholders helping to manage relationships coordinate events and maintain a professional and welcoming Parliamentary office.
Key Responsibilities
- Manage the Members diary meetings and travel arrangements
- Coordinate events functions and stakeholder meetings
- Handle correspondence emails and office administration with confidentiality and discretion
- Prepare briefing notes agendas and minutes
- Monitor and report on budgets expenses and financial allocations
- Liaise with constituents and community representatives on local and national issues
- Build and maintain strong relationships with internal and external stakeholders
About You
Youre a calm and capable professional who thrives in a busy dynamic environment. You take initiative pay close attention to detail and can manage multiple priorities with diplomacy and discretion.
You will bring:
- 35 years experience in executive or high-level administrative support roles
- Proven expertise in diary and travel management
- Excellent written and verbal communication skills
- Strong organisational planning and time-management abilities
- High level of professionalism confidentiality and judgement
- The ability to build strong relationships and work well as part of a small focused team
- A good understanding of Parliamentary or governmental processes (or a strong interest in learning)
Why Join Us
This is a unique opportunity to work in a politically engaged fast-moving environment where your contribution directly supports Members of Parliament in serving New Zealanders. Every day is different and your work will make a visible impact.
Youll be part of a small motivated team that values initiative professionalism and collaboration all within the iconic setting of the New Zealand Parliament.
If this sounds like you apply now and help support the work of the ACT Party.
Applications close: Friday 24th October 2025. If you have any questions please contact
For more information about Parliamentary Service visit .
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
