Deputy Director for Fiscal Management

The New York City Department of Sanitation (DSNY) keeps New York City healthy safe and clean by collecting recycling and disposing of waste cleaning City streets and vacant lots and clearing snow and ice. DSNY is the nations largest municipal sanitation agency with nearly 10000 employees 59 district garages and a fleet of more than 5000 trucks cars and other types of equipment. The Department clears litter snow and ice from approximately 6500 miles of City streets and removes debris from vacant lots as well as abandoned vehicles from City streets. Under Local Law 199 of 2019 the Department of Sanitation is required to implement a program known as Commercial Waste Zones (CWZ) which transfers the regulation of private waste haulers to the Department of Sanitation.

The Bureau is seeking a Deputy Director for Fiscal Management that will oversee staff responsible for multiple budget payment and revenue-related functions as well as take a leadership role in managing the Bureaus overall budget and fiscal related matters. Responsibilities will include but are not limited to:

Budget Planning Development and Management
-Reviews and refines annual Base Budget plans with all Unit Managers
-Evaluates plans in comparison to expenditures and cost basis from past years
-Reviews and refines new need requests and planned needs and schedules for such work
-Analyzes plans across the Bureau and presents recommendations to Executive Staff for adjustments to planned budgets and budget codes to work within the Base Budget and if needed funding for new needs requests
-Upon consultation with Executive staff prioritizes funding and assigns budgets to Unit managers
-In conjunction with Unit Managers prepares tracking sheets which include cash flows through the Fiscal year for each task
-Independently tracks actual expenditures and cash flow against planned expenditures schedules and budget
-Periodically reports status to Unit Managers and Executive staff including exception notices and potential budget under-runs/over-runs for projects and contracts
-Participates in budgeting timing and tracking of Capitally funded projects
-Conceptualizes and implements process improvements to streamline and improve the accuracy of fiscal operations for the Bureau
Fiscal Operations
-Processes Bureau OTPS budget encumbrances
-Processes and tracks all contractor/vendor payments within PASSPort and the Financial Management System (FMS)
-Manages requisitions purchase order modifications and financial allocations within PASSPort and the Financial Management System (FMS)
-Recommends and prepares temporary and permanent Budget modifications among Budget codes
-Identifies the need and prepares Budget modifications to re-allocate budgeted funds to the appropriate object code
-Reconciles fiscal year and budget expenditures and accruals
-Prepares accrual reports to ensure previous fiscal year charges are back charged against accruals
-Coordinates with Procurement for Subcontractor Management and Contract Compliance
-Orchestrates the biannual Bureau supply ordering process
-Conceptualizes and implements process and system improvements to streamline and improve the accuracy of fiscal operations for the Bureau

ADMINISTRATIVE STAFF ANALYST ( - 1002D

Qualifications :

1. A masters degree from an accredited college in economics finance accounting business or public administration human resources management management science operations research organizational behavior industrial psychology statistics personnel administration labor relations psychology sociology human resources development political science urban studies or a closely related field and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration accounting economic or financial administration or fiscal or economic research; in management or methods analysis operations research organizational research or program evaluation; in personnel or public administration recruitment position classification personnel relations employee benefits staff development employment program planning/administration labor market research economic planning social services program planning/evaluation or fiscal management; or in a related area. 18 months of this experience must have been in an executive managerial administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or

2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in 1 above including the 18 months of executive managerial administrative or supervisory experience as described in 1 above.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

No

Employment Type :

Full-time