Head of Secretaries

The Role

We are seeking a dynamic and organised professional to join our team as Head of Secretaries in the Global Financial Markets department (GFM). This pivotal role combines hands-on secretarial support with strategic team leadership to ensure the smooth functioning of our legal support services.

Key Responsibilities:

• Provide day-to-day secretarial support to GFM lawyers including Partners and Counsels.
• Lead and manage the secretarial team including:
  • Coordinating coverage for absences and preparing absence rosters.
  • Monitoring overtime and ensuring compliance with labor law.
  • Organising on-call weekend duties and managing evening shift schedules.
  • Overseeing workload distribution and daily operational needs.
  • Driving performance management through regular feedback evaluations and development planning.
  • Acting as the first point of contact for escalations and resolve operational issues within the team.
• Participate in the recruitment process for secretarial staff in collaboration with HR.
• Collaborate with associates to maintain high standards of secretarial service.
• Work closely with Partners to ensure appropriate administrative support for the GFM department.
• Support process improvements and implement best practices across the function.
• Represent the team in regular operational meetings with the Office Manager.
• Provide strong leadership and coordination to ensure efficient support and high service standards.

What we offer

• stable conditions of employment;
• the opportunity to work in an international legal environment;
• an initial training package;
• a friendly atmosphere.

Qualifications :

Your Experience 

• fluency in Polish and English;
• advanced computer skills in MS Office;
• good organisation of work and the ability to set priorities;
• reliability;
• involvement;
• high personal culture.

How to apply

If youre ready to embark on an exciting internship with Clifford Chance we encourage you to apply by submitting your CV and a brief cover letter.

Join us!

Additional Information :

Equal Opportunities

At Clifford Chance we understand that our true asset is our people. Inclusion is good for our team and their families our firm and society. 

We are committed to treating all employees and applicants fairly and equally regardless of their gender gender identity and expression marital or civil partnership status race colour national or ethnic origin social or economic background disability religious belief sexual orientation or age.  This applies to recruitment and selection terms and conditions of employment including pay promotion training transfer and every other aspect of employment.

We have a variety of flourishing employee networks. These networks are a place for colleagues to share experiences and advocate for change wherever they see an opportunity for improvement.

Our goal is to deliver an equality of opportunity an equality of aspiration and an equality of experience to everyone who works in our firm.

Find out more about our inclusive culture here

Remote Work :

No

Employment Type :

Full-time