Executive Assistant 2
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Job Location:
Jackson, MO - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Department:
Job Summary
Performs administrative support and office organizational duties. Provides high-level administrative support by conducting research preparing statistical reports handling information requests and performing clerical functions such as preparing correspondence receiving visitors arranging conference calls and scheduling meetings. This is advanced staff work of a varied nature as assistant to an administrative officer. Incumbents in this classification perform responsible administrative duties involving independent judgment. The work includes devising and installing new work methods interpreting rules and procedures. The incumbents work is subject to general review through conference post audits personal inspection and written reports for conformity to established policies and procedures. Reports to the Executive Office Supervisor.
Responsibilities
- Coordinates calendar and schedules meetings for VP level and above and maintains donor database ensuring that information is accurate and timely.
- Composes letters and memoranda from knowledge distributes correspondence reports statistical data and other materials as necessary.
- Resolves routine problems in work area. Assures that the office area is neat and orderly.
- Arranges and takes minutes of meetings.
- Participates in education programs and Inservice meetings.
- Supports the mission and philosophy.
- Performs other duties as assigned or requested.
- Performs administrative support duties including answering phones routing calls filing typing distributing mail and other related tasks.
Qualifications
- Prefer baccalaureate degree in a related field and five years experience in an administrative support role.
- Requires heavy interaction with administration customers/donors Board members; as well as; department directors managers supervisors and staff employees. Requires extensive knowledge of and experience with personal computers including Word Excel and Power Point
- Prolonged periods of standing walking or sitting while on duty. Lifting pushing and pulling up to 10-15 pounds with or without assistance. Visual and auditory acuity and manual dexterity essential to performing designated duties required. Ability to perform effectively in a stressful and fast paced environment. Ability to pass all required health and other screening tests. Physical conditions are clean neat and well lit. Maybe subjected to unpleasant sights and odors stressful situations and hazardous or infectious agents where judgment as to precautions need to be taken is essential. Climate control an ambient temperature variance may be experienced. Exposure to limited amounts of hazardous chemicals or substances and infectious disease processes are a possibility. Hours of duty may be irregular or unexpectedly extended due to emergency circumstances. Direct contact with blood or other body fluids to which universal precautions apply. Personal protective equipment is made available and must be worn.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
The Franciscan Missionaries of Our Lady Health System is one of the largest healthcare systems based in Louisiana and is the leading healthcare provider for more than half the state’s population. The health system is a non-profit, Catholic organization sponsored by the Franciscan Miss ... View more
