Administrative Assistant II Regular Part-time (Benefits eligible) 527769

Pay Grade/Pay Range:Minimum: $18.32 - Midpoint: $21.97 (Hourly N4)

Department/Organization:214231 - Civil Const and Env Engineering

Normal Work Schedule:Varies

Job Summary:The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls emails and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers copiers fax machines etc.

Additional Department Summary:Provides support to the Department of Civil Construction and Environmental Engineering (CCEE) and the Department Head. Ensures smooth general operations of the department. Organizes departmental events such as faculty and Board of Advisors meetings and coordinate visits for seminar speakers and prospective faculty. Assists with the undergraduate program including planning student events and coordinate meetings for prospective students. Assists with the ABET accreditation process. Assists other administrative staff within the department which includes serving as back-up to the Purchasing Assistant and Student Services Assistant.

Required Minimum Qualifications:High school diploma or GED and two (2) years of administrative experience; OR associates degree or higher.

Skills and Knowledge:Knowledge in the usage of personal computers and standard application software (Outlook Word PowerPoint Excel) with some advanced proficiency in Excel. Good organizational and public relations skills. Punctual and reliable. Excellent written and verbal communication and customer friendly service. Efficient and accurate computer and data entry skills. Ability to work collaboratively in a dynamic setting. Ability to research and prepare comprehensive reports. Ability to work in a rapid pace with numerous interruptions. Demonstrated tact versatility and adaptability. Ability to demonstrate a high degree of self-motivation and directional initiative.

Preferred Qualifications:Bachelors degree. Experience in University systems (Concur Banner BuyBAMA etc.). Knowledge of UAs financial and purchasing policies and procedures.

Background Investigation Statement: Prior to hiring the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.