Administrative Assistant Public Works

The Town of New Tecumseth is looking for an Administrative Assistant Public Works to join our team.

Why work with us

Our growing community identified as one of the fastest growing municipalities by Statistics Canada located about an hour north of Toronto offers beautiful rural and urban landscapes and diverse opportunities to work in a technologically progressive public environment.

What we promise:

• flexible work environment including ability to work from home up to two (2) days per week
• employer paid health and dental benefit packages from day 1
• competitive salaries
• OMERS pension plan
• free gym membership at Town recreation centres
• professional development opportunities

Provides administrative support to the Director; assists the Director in the implementation of Council Policy for Public Works; coordinates and performs the administrative activities of the Directors Office; responds to requests and/or appropriately redirects action items and follows up. The position also acts as the administrative liaison with internal and external stakeholders; assists with meetings and capital projects lead by the Director organizes department meetings/workshops; and supports a high quality of Public Works service.

How you contribute to our organization:

• Provide support to the Director by addressing communication received by the Directors office screening calls and visitors recording messages acting upon and/or redirecting and ensuring timely response; composing formatting and typing correspondence preparing mail outs typing and formatting reports and other documents and proofreading material for accuracy.
• Respond to enquiries provide information answer questions and ensure timely follow up and resolution referring complex or sensitive inquiries/complaints to the Director. Keep the Director apprised of the process and the proceedings on a regular basis verbally or in writing prevent public issues from escalating and ensure that significant and political inquiries/complaints are addressed with a high priority.
• Administer the Directors time schedule arrange meetings compile background information and administer ongoing scheduling requirements; compile information data and statistics; arranges travel including itinerary agenda background and current information; Conduct internet searches and request information from similar municipalities on various Public Works services topics and summarize information for presentation.
• Input departmental Council Reports into Civicweb and ensure that Departmental and Corporate deadlines are being met.
• Compile information for reports to Council on various items as required to be included in reports prepared by the Director. Prepare basic template reports and draft reports and supplementary documentation for Directors approval.
• Support departmental projects such as Operational Reviews including but not limited to tracking all invoices and monitoring capital budgets; compile background documentation; act as liaison with consultants stake holders town staff as necessary; drafting and updating website information and promotional material.
• Attend meetings with committees user groups etc. as required summarizes the meeting discussion and briefs the Director on action items. Provide information at the meetings as required. Ensure action items are completed and that the Director is kept up to date on proceedings.

What you bring to the team:

• A diploma in Business Administration or related field or a combination of education and experience which is acceptable to the Town.
• Over 3 years and including 4 years related experience in a municipal environment. Public Works office administration experience would be an asset.
• Considerable knowledge of principles and practices of office management and of current office procedures systems and equipment.
• Knowledge of the policies regulations procedures and services of a municipal government required; Public Works would be an asset.
• Demonstrated Customer First service treatment of customers partners and colleagues.
• Demonstrated flexible and positive approach and initiative in completing assignments.
• Ability to efficiently and effectively organize an office and provide administrative support to a team.
• Ability to work independently on a variety of assigned tasks or confidential matters and to use judgment in decision making including determining priorities in order to meet deadlines.

Salary: $60386.24 - $75478.13 plus employer paid benefits and OMERS pension plan
Hours: 35 hours per week 8:30 am 4:30 pm Monday to Friday
Location: Town Hall 24 Tupper Street West Alliston
Start Date: November 10 2025

To apply please submit a cover letter resume and copies of the required credentials (diploma training etc) by October 17th.

We thank you for your interest; however only those selected for an interview will be contacted.

Information collected will be used solely for the purpose of candidate selection in accordance with the Municipal Freedom of Information & Protection of Privacy Act.

The Town of New Tecumseth is an equal opportunity employer that is committed to inclusive barrier-free recruitment and selection processes. If contacted for an interview please advise Human Resources if you require accommodation.