Project and Sales Administrator
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Location:
Hong Kong Hong Kong SARJob ID:
R0109182Date Posted:
Company Name:
HITACHI ENERGY HONG KONG LIMITEDProfession (Job Category):
Administration & FacilitiesJob Schedule:
Full timeRemote:
NoJob Description:
The opportunity
We are looking for high caliber professionals to join our team as Project and Sales Administrator . As a Project and Sales Administrator you need to perform as project administrator and sales administrator.
How youll make an impact
You will perform project administration activities and take responsibility for coordinating specific project documentation and deliverables interact with customers to track project document submittals and approvals coordinate with suppliers for project material deliveries and goods receipt.
You will monitor control and release requests for invoicing based on instructions from the Project Manager and collect compiles and issues project submittals to and from customers track document approvals from customer and record document flow according to schedule.
You will assist Project Manager to liaise with supply chain on the latest project status and delivery schedule in the SAP collaborate with the supply chain function to ensure that correct suppliers services and equipment are available to support the engineering execution and manage receipt of goods records and update project manager on goods received.
You will maintain detailed records and databases of each project and be responsible for order booking and maintaining accurate records in SAP.
You will ensure with daily communication with Project team to track order progress and provide comprehensive administrative support to Sales team including document preparation and submission of tender documents
You will liaise and coordinate with internal teams and external stakeholders to collect necessary documents.
You will perform office administrative duties including daily office administrative operation (such as handle incoming calls correspondence courier management and greeting guest) office equipment procurement facilities management car related issue and document management.
You will set up and maintain an organized and efficient filing system for both physical and electronic records ensuring timely updates and accessibility also assist in local marketing activities and campaigns including logistical support (scheduling and coordinating travel arrangements).
You will maintain collaborative relationships across departments to facilitate smooth operations and support ad-hoc duties as assigned by supervisor.
You will be responsible to ensure compliance with applicable external and internal regulations procedures and guidelines.
Living Hitachi Energys core values of safety and integrity which means taking responsibility for your own actions while caring for your colleagues and the business.
Your background
You hold a degree in higher diploma or above in any disciplines.
At least 5 years of relevant experiences is preferred.
Good command of spoken and written English and Chinese.
Proficient in computer applications including MS Word MS Excel MS PowerPoint.
Experience on SAP system is a plus.
Fast paced proactive positive with mature and detail-oriented mindset.
Strong time management skills with the ability to prioritize tasks.
Good communication and interpersonal skills; able to be flexible and work in a team environment.
More about us
We pride ourselves on offering a holistic range of competitive benefit programs to support your financial physical and mental wellbeing and personal development. We want you to truly thrive with us in work and out.
For this role depending on grade and experience we offer the following employee benefits (subject to the respective plan rules) :
5 days work week bank holiday
Life Insurance Medical Insurance (Hospitalization & Out-patient incl. Family)
Dental Body Check
Double Pay and Incentive Plan
Miscellaneous Fringe Benefits
Flexible Working (subject to role)
Are you ready for an exciting new challenge Does the above description sound like you Welcome to apply!Our selection process is continuous and the position may be closed before the advertisement expires. So if you are interested dont delay apply today! We can provide more information during the recruitment process.
Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.
This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.
Required Experience:
Unclear Seniority
Key Skills
- Microsoft Office
- Construction Experience
- Microsoft Outlook
- Microsoft Word
- Sage
- Microsoft Powerpoint
- Microsoft Excel
- Project Management
- Sharepoint
- Microsoft Project
- Administrative Experience
- Project Coordination
About Company
Discover how Hitachi Rail is connecting the future of mobility through integrated rail solutions, across rolling stock, signalling, digital technology and more.
