Centralized Staffing & Scheduling Coordinator | St. Rita's Medical Center
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Job Location:
Monthly Salary:
Posted on:
15-10-2025
Vacancies:
1 Vacancy
Job Summary
Thank you for considering a career at Mercy Health!
Scheduled Weekly Hours:
0.01Work Shift:
Days/Nights (United States of America)This is a PRN position
Primary Function/General Purpose of Position
The Centralized Staffing & Scheduling Coordinator performs all scheduling staffing and timekeeping responsibilities for designated work areas within scope. This includes creating and editing schedules to filling open shifts timecard management as well as mobilizing staff for daily needs that surface less than 24 hours before the start of a shift (cancellation flexing floating and management of unplanned shift vacancies as well as daily maintenance of unit/department schedules). This role utilizes an electronic staffing system platform and requires strong communication with multiple stakeholders and leaders.
Essential Job Functions
Creates and edit schedules for nursing departments into the electronic scheduling system following all hospital policies procedures and guidelines. Assign specialty roles particular to each units operational needs.
Prepares accurate daily and/or shift work schedules which reflect forecasted needs in collaboration with nurse managers.
Approves or denies all schedule requests based on skill mix and needs of the unit with communication to unit managers as appropriate.
Balances and publishes schedules at the end of the self-scheduling period to ensure all skill mixes are covered for unit efficiency; determine the vacancy rate for the various roles in the department and post incentive shifts in accordance with the incentive policy for the ministry.
Adjusts schedule to accommodate needs through acquiring additional personnel or reducing scheduled staff. Contacts available staff to best provide for unit care requirements utilizing available resources to fill open shifts.
Within 24 hours of shift time determines complex department staffing needs and arranges appropriate coverage in the technology and communicate to the units.
Receives sick call notifications and manages unplanned shift vacancies; evaluates market staffing as a whole system to determine needs for recruiting associates for open shifts leveraging technology to maximize inpatient resources with minimal fiscal impact to the hospital organization.
Maintains daily maintenance of unit/department schedules within the electronic staffing system. Effectively communicates critical or immediate staffing needs to nurse manager or their designee.
Approves or denies all timecard requests with attestations with communication to unit managers as appropriate.
Prepares timecards for readiness for manager approval (Review and clean up exceptions)
Maintains staffing related records files and reports. Distributes reports to appropriate leaders as determined by manager.
Assists with allocation of agency resources and other duties as assigned pertaining to contract labor.
This document is not an exhaustive list of all responsibilities skills duties requirements or working conditions associated with the job. Employees may be required to perform other job-related duties as required by their supervisor subject to reasonable accommodation.
Licensing/Certification
None
Education
Associate degree in business Data Management or Related Field (preferred)
Work Experience
1 year experience with staffing & scheduling software (required)
Previous experience in a healthcare setting (preferred)
Training
None
Language
None
Patient Population
NA
Working Conditions
Periods of high stress and fluctuating workloads may occur.
General office environment.
May have periods of constant interruptions.
* Individuals in this position are required to exercise universal precautions use personal protective equipment and devices and learn the policies concerning infection control.
Physical Requirements
Physical Demands
Frequency 0% 1-33% 34-66% 67-100%
Lifting/ Carrying (0-50 lbs.) X
Lifting/ Carrying (50-100 lbs.) X
Push/ Pull (0-50 lbs.)X
Push/ Pull (50-100 lbs.)X
Stoop KneelX
ClimbingX
BalanceX
BendingX
Work Position
Frequency 0% 1-33% 34-66% 67-100%
Sitting X
Walkingx
Standingx
Additional Physical Requirements/Hazards
Physical Requirements
Hear alarms/telephone/audio recordings
Color Vision
Acuity near
Hazards
Not applicable to this position
Skills
Hard/Tech/Clinical Skills:
Computer skills to include Microsoft Office
Excellent written and verbal communication skills
Scheduling Software
Organization
Stakeholder engagement
Problem solving
Teamwork
Project Management
Soft/Interpersonal Skills:
Attention to detail
Acceptance of authority
Critical thinking
Communication with all levels of professionals
Teamwork
Conflict resolution
Active listening
Relationship building
Mercy Health is an equal opportunity employer.
What we offer
Competitive pay incentives referral bonuses and 403(b) with employer contributions (when eligible)
Medical dental vision prescription coverage HAS/FSA options life insurance mental health resources and discounts
Paid time off parental and FMLA leave short- and long-term disability backup care for children and elders
Tuition assistance professional development and continuing education support
Benefits may vary based on the market and employment status.
Department:
Resource Optimization Center (ROC) - St. RitasIt is our policy to abide by all Federal and State laws as well as the requirements of 41 CFR 60-1.4(a) 60-300.5(a) and 60-741.5(a). Accordingly all applicants will receive consideration for employment without regard to race color national origin religion sex sexual orientation gender identity age genetic information or protected veteran status and will not be discriminated against on the basis of disability. If youd like to view a copy of the affirmative action plan or policy statement for Mercy Health Youngstown Ohio or Bon Secours Franklin Virginia; Petersburg Virginia; and Emporia Virginia which are Affirmative Action and Equal Opportunity Employer please email . If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process please contact The Talent Acquisition Team at .
Required Experience:
IC
Key Skills
- Nursing Home Experience
- Customer Service
- Computer Skills
- Microsoft Outlook
- Office Experience
- Schedule Management
- Home Care
- Administrative Experience
- Kronos
- Human Resources
- Phone Etiquette
- Recruiting
