Operations Partner

Position : Executive Operations Partner

Work Hours (Client) : 6pm-10:30pm (Manila time) required. Remaining 45 hours scheduled at candidates discretion to complete an 8-hour workday

Pay Range : $1500 - $2000 USD/month(varies based on skill set and experience level)

Location of Search : Philippines or Any Region

Work Location : REMOTE

Type of Contract : Independent Contractor

Company/Client Overview:

The Company:

We operate on a different model. We are a studio not a factory. For 15 years weve been independent and founder-led which allows us to focus on building systems people can trust. Our small elite team works like a Special Forces unit and our entire company runs on a proprietary AI Operating System that enables autonomy and alignment.

The Mission:

Your mission is to be the CEOs direct force-multiplier. You will own and execute a wide range of operational and administrative tasks with ownership and intelligence upholding critical day-to-day operations from the CEO.

We are not looking for a task-taker who requires constant direction. We are looking for a high-caliber partner with the intellect and agency to operate with leadership thinking solve problems proactively and deliver results without needing constant instructions or corrections.

Duties and Responsibilities:

Why This is a Rare Opportunity:

This is not a typical executive support role where youll be a cog in a machine. You will be enacting important and creative work. This is a unique chance to build bulletproof experience at the cutting edge of technology and business.

• Future-Proof Your Skills: You will become a power user of our proprietary AI Operating System and get hands-on experience with a premiere AI/LLM tech stack. The skills you build here are designed for the future of work; they will not become stale or outdated.
• Enable World-Class Innovation: Your work directly enables our HQ team of expert deep generalists and systems thinkers to solve the hardest problems in AI and commerce. You are a critical partner in their success.
• Learn from the Best: No one wins alone. You will collaborate daily with a world-class team learning and growing in an environment of extreme ownership and first-principles thinking.

What Youll Do:

• Quarterback recruiting pipelines: You will partner with our internal recruiting leads to strategically manage candidate communications scheduling and coordination to ensure our recruiting engine operates with extreme velocity and a high-touch experience.
• Own core remote SOPs: You will be the trusted owner of critical remote Standard Operating Procedures ensuring they are executed with precision and reliability in partnership with the HQ team.
• Act as an operational steward: You will perform regular maintenance and hygiene tasks within our AI Operating System and Notion Workspace such as organizing information and handling simpler prompting tasks.
• Provide seamless executive support: You will help manage schedules coordinate meetings and ensure critical follow-ups are tracked and completed ensuring nothing falls through the cracks.

Minimum Requirements:

Language requirement: Excellent English Communication Skills

Education: Bachelors Degree (ideally)

Experience: 5 years of related experience

Core Criteria:

• Extreme Tech-Savviness: They must be fluent in modern AI tools and workspace tools like Notion and Google Suite and demonstrate an ability to master new systems with minimal hand-holding.
• Flawless Written Communication: Their writing must be precise clear and professional. This is a non-negotiable proxy for clear thinking.
• Verifying Near-Native English Proficiency: Preferring a verifiable score from a high-level examination like the Cambridge C2 Proficiency (the gold standard) or a TOEFL iBT with a score comparable to elite academic institutions (e.g. speaking score of 27 out of 30).
• Systems Thinking: They must show an aptitude for understanding and improving processes not just following them.

What Makes You a Fit:

• You are a master of execution. You find deep satisfaction in taking a complex set of tasks and executing them with a high level of quality efficiency and scalability.
• You are a quick study with a high IQ. You can absorb new concepts and systems without needing extensive repetitive training.
• You are radically proactive and resourceful. You dont wait for instructions; you see the desired outcome and find the path.
• You have an obsessive attention to detail. You are highly organized reliable and believe that clarity in execution is a core part of the work itself.
• You have a proven track record as a seasoned remote operations lead program manager or senior executive assistant in a high-velocity tech environment.