Regulatory Reporting Specialist

Salary range is $21.63/hour to $64.42/hour with a midpoint of $42.31/hour. New hires typically receive between minimum and midpoint however we may go slightly higher based on experience internal equity and market.

Sound Transit also offers a competitivebenefits packagewith a wide range of offerings including:

• Health Benefits: We offer two choices of medical plans a dental plan and a vision plan all at no cost for employee coverage; comprehensive benefits for employees and eligible dependents including a spouse or domestic partner.
• Long-Term Disability and Life Insurance.
• Employee Assistance Program.
• Retirement Plans: 401a 10% of employee contribution with a 12% match by Sound Transit; 457b up to IRS maximum (employee only contribution).
• Paid Time Off: Employees accrue 25 days of paid time off annually with increases at four eight and twelve years of service. Employees at the director level and up accrue additional days. We also observe 12 paid holidays and provide up to 2 paid floating holidays and up to 2 paid volunteer days per year.
• Parental Leave: 12 weeks of parental leave for new parents.
• Pet Insurance.
• ORCA Card: All full-time employees will receive an ORCA card at no cost.
• Tuition Reimbursement: Sound Transit will pay up to $5000 annually for approved tuition expenses.
• Inclusive Reproductive Health Support Services.
• Compensation Practices: We offer competitive salaries based on market rates and internal addition to compensation and benefits youll find that we provide work-life balance opportunities for professional development and recognition from your colleagues.

GENERAL PURPOSE:

Under general direction from the Director of Hazard Mitigation Implementation the Regulatory Reporting Specialist plans manages develops and oversees regulatory and agency reporting functions. This role serves as a key liaison with oversight agencies and internal stakeholders ensuring accurate timely and compliant reporting across departments.

The position supports the Enterprise Safety Division primarily the Hazard Mitigation Implementation team by managing controlled documents and business processes as it relates to hazard mitigation implementation. It plays a critical role in program development continuous improvement and data-driven decision-making while also supporting strategic planning and organizational effectiveness.

Manages overall regulatory program and provides support to the Director.

ESSENTIAL FUNCTIONS:

The following duties are a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional position-specific duties.

• Plans directs coordinates and reviews the work of assigned staff and consultants/contractors for assigned projects/areas of responsibility.
• Assigns work activities and coordinates resources schedules projects and programs.
• Provides constructive feedback; reviews and evaluates work and makes effective recommendations for improvement.
• Serves as a subject matter expert (SME) on regulatory reporting processes and provides ongoing training and guidance to impacted staff.
• Prepares manages submits and oversees regulatory and agency reports ensuring accuracy timeliness and compliance with all applicable requirements.
• Monitors evolving regulatory processes and implements updates or revisions as needed.
• Serves as liaison with oversight bodies responding to audits and information requests with appropriate documentation.
• Integrates safety performance data into regulatory submissions and oversight reports.
• Develops and manages reporting metrics performance indicators and summaries related to regulatory reporting.
• Develops and administers division initiatives and projects from concept through implementation.
• Works with managers and peers to formulate implement and sustain effective programs procedures and process improvements.
• Analyzes reporting trends and recommends improvements in data collection system tools and submission workflows.
• Supports development and modification and organization and management of data management tracking and reporting platforms using safety data systems and business intelligence tools.
• Develops and fosters strong working relationships with agency staff project teams partner agencies and state/federal oversight bodies.
• Ensures safety and security reporting requirements are clearly communicated incorporated performed documented and tracked through project completion and close-out.
• Represents the Hazard Management Implementation team at internal and external meetings boards commissions and committees.
• Prepares and presents staff reports technical and policy documents and other correspondence as needed.
• Supports the Hazard Mitigation Implementation team with meeting/workshop/training duties including planning coordination participation and/or facilitation and documentation and distribution of materials agendas and minutes.
• Maintains and prepares all correspondence and documentation such as monthly Corrective Action Plan reports to Washington State Safety Oversight.
• Assists with budget preparation and administration at both project and program levels.
• Supports procurement and contract administration for the Enterprise Safety Department.
• Works with specialists managers and SMEs to compile and report safety metrics.
• Prepares a wide variety of reports memoranda agreements dashboards presentations trackers and visual and other materials for internal and external audiences.
• Maintains awareness of industry trends developments and best practices incorporating them into assigned duties.
• Ensures consistent interpretation application and compliance of internal/external policies procedures and rules and regulations and current and applicable state and federal laws.
• Responds to general information and public records requests from internal and external stakeholders.
• Provides support to the Director of Hazard Management Implementation on matters as directed.
• Provides support to the Transportation Safety and Security team; performs advanced technical meeting duties including but not limited to facilitating and maintaining annual Committee Charter updates for various regulatory technical committees preparation of monthly and annual regulatory reports to Washington State Safety Oversight advanced preparation of agendas note taking transcribing and assuring proper distribution of minutes; advanced coordination of workshops and training sessions.
• Serves as SME on specific regulatory reporting processes and provides necessary training to effected staff on an on-going basis.
• Serves as back-up to FRA Reporting Officer.
• Develops and administers Division initiatives and projects; takes assignments from original concept through final implementation.
• Works with division/team managers and staff to formulate implement and sustain effective programs procedures projects and process improvements.
• Works with appropriate staff including specialists managers and subject matter experts to expedite problem solving and avoid delays in the work; attempts to negotiate and resolve sensitive issues at the lowest level.
• Promotes a positive safety and security culture.
• Prepares reports maps visual materials presentations and technical and policy reports to support technical analysis.
• Prepares a wide variety of reports memoranda correspondence agreements presentations and other materials.
• Serves as a back-up for general division document control processes and functions; ensures compliance with records management policies and procedures.
• Supports TADERA plans and organization.
• Supports team SharePoint site organizations.
• Supports the coordination of staff travel authorizations travel expense claims and travel card reconciliation.
• Serves as primary point of contact for researching and responding to general requests for information and public records requests from Agency staff consultants other transit agencies local media local jurisdictions affected businesses residences community groups and the general public.
• Maintains awareness of new information trends and developments in areas of assignment and incorporates into assigned duties as appropriate.
• Supports staff to ensure accountability and compliance with all current and applicable state and federal laws agency policies and procedures rules and regulations.
• Coordinates external training approvals and travel if needed for staff as requested.
• Champions and models Sound Transits core values and demonstrates values-based behaviors in everyday interactions across the agency.
• Contributes to a culture of diversity equity and inclusion in alignment with Sound Transits Equity & Inclusion Policy.
• It is the responsibility of all employees to follow the Agency safety rules regulations and procedures pertaining to their assigned duties and responsibilities which could include systems operations and/or other employees.
• It is the responsibility of all employees to integrate sustainability into everyday business practices.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS:

Education and Experience: Bachelors degree in Communications Business or Public Administration Transportation Safety Data Analytics or related field. Four years of experience in regulatory report writing coordinating and collaborating with internal and external local state and federal customers to meet regulatory requirements or closely related experience; Or an equivalent combination of education and experience.

Preferred Licenses or Certifications:

• Certifications from the Transportation Safety Institute (TSI)
• CFR 672 Public Transportation Safety Certification Training Program (PTSCTP)
• Certification as a Project Management Professional by the Project Management Institute (PMI)
• World Safety Organization (WSO)
• National Transit Institute (NTI)

Required Knowledge and Skills:

• Principles and practices of business and project management including schedule management (baseline milestones critical path).
• Operational characteristics services and activities of assigned functions programs and departmental operations.
• Work organization and office management principles and practices.
• Budget preparation and administration processes.
• Public contract administration and procurement procedures.
• Basic principles and practices of project management.
• Risk assessment and strategic planning methodologies.
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint) SharePoint and statistical databases.
• Experience with enterprise collaboration and reporting platforms such as SharePoint safety data management systems and business intelligence tools.
• Controlled document procedures records management and information retrieval systems.
• Ability to implement and maintain dashboards reporting systems and filing systems and information retrieval systems.
• Understanding of pertinent federal state and local laws codes and regulations.
• Interpreting and administering applicable federal state and local policies laws and regulations as it pertains to assigned area.
• Ability to interpret and apply agency policies procedures and applicable regulations.
• Familiarity with contract documents including structure purpose and content of key sections.
• Understanding of contracts policies and procedures sufficient to administer discuss resolve and explain them to staff and other constituencies.
• Knowledge of agency operations and interagency coordination relevant to assigned responsibilities.
• Strong oral and written communication skills including business letter and report writing.
• Techniques for effective communication with diverse audiences including internal staff external partners and the public.
• Customer service and public relations methods and techniques.
• Ability to prepare clear and concise reports memoranda correspondence presentations and visual materials.
• Analytical thinking skills to assess data and address complex issues.
• Active learning skills to understand and apply new information for problem-solving and decision-making.
• Ability to collect research compile analyze and interpret data from multiple sources.
• Conceptualizing influencing and developing goals objectives policies and procedures.
• Ability to lead and delegate tasks provide feedback and direct work effectively.
• Skill in establishing and maintaining effective working relationships with staff management and agencies.
• Experience in coordinating and facilitating meetings workshops and training sessions.
• Demonstrated ability to work cooperatively across departments and with external stakeholders.
• Techniques to work effectively under pressure meet deadlines and adapt to changing priorities.
• Planning and organizing work to meet evolving demands and timelines.
• Demonstrating initiative resourcefulness and independent judgment in administrative support duties.
• Demonstrated commitment to a positive customer service orientation with internal and external clients.
• Ability to champion and model core agency values including diversity equity inclusion safety and sustainability.
• Understanding and support of Sound Transits Equity & Inclusion Policy and safety culture.

Physical Demands / Work Environment:

• Work is performed in a hybrid office and field environment.
• Positions working in field may occasionally be exposed to dangerous machinery extreme weather conditions physical harm hazardous chemicals and/or extreme noise.
• This position will visit construction site environments intermittently for oversight site visits training and on request.
• The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required.

Sound Transit is an equal employment opportunity employer. No person is unlawfully excluded from employment action based on race color religion national origin sex (including gender identity sexual orientation and pregnancy) age genetic information disability veteran status or other protected class.

Required Experience:

IC