Training Services Assistant

Want to influence the bigger picture At Saab you can realise amazing innovations that keep people and societies safe. Together we can truly make an impact and your part matters.

Your role

As an Assistant in the Training Services department you play a key role in ensuring smooth daily operations through coordination prioritization and structure. Your main focus is supporting the manager and the wider organization with various administrative and organizational tasks. Youll provide assistance to all TS managers and collaborate with other assistants as needed and act as the point of contact for administrative personnel within TS programs.

Examples of your responsibilities include:

• Managing travel arrangements expense claims and approvals

• Handling authorizations in systems such as IFS Agresso and Hansa

• Administering SharePoint and maintaining department documents and presentations

• Preparing and coordinating meetings events and visits including room bookings invitations agendas and follow-ups on action and risk lists

• Managing internal and external correspondence

• Compiling and analyzing materials for reports

• Coordinating simple purchases such as office supplies refreshments and gifts

• Supporting onboarding for new employees

• Supporting staff with the onboarding of new digital tools

• Assisting with yearly recurring activities

You will be part of a close-knit team of seven assistants collaborating to share best practices and provide mutual support. The role also involves occasional international travel and offers the opportunity to contribute across multiple areas within the TS programs supporting managers and fellow assistants alike.

Your profile

We are looking for someone who approaches their work with a positive attitude and strong integrity. Youre self-driven and proactive taking initiative to keep things moving forward independently. You feel comfortable with administrative tasks and understand their importance in supporting the team. Flexibility and a willingness to adapt is important as your responsibilities will evolve with the organizations needs.

To succeed in this role you should have at least an upper secondary education along with relevant prior work experience. You have good knowledge of Microsoft Office and feel at ease navigating digital environments. Youre curious about new tools and open to learning smarter more efficient ways of working.

Since a lot of our communication is in English its important that you feel comfortable using the language in both spoken and written communication.

This position requires that you pass a security vetting based on the current regulations around/of security protection. For positions requiring security clearance additional obligations on citizenship may apply.

What you will be a part of

Explore a wealth of possibilities. Take on challenges create smart inventions and grow beyond. This is a place for curious minds brave pioneers and everyone in between. Together we achieve the extraordinary each bringing our unique perspectives. Your part matters.

Saab is a leading defence and security company with an enduring mission to help nations keep their people and society safe. Empowered by its 26000 talented people Saab constantly pushes the boundaries of technology to create a safer and more sustainable world.

Saab designs manufactures and maintains advanced systems in aeronautics weapons command and control sensors and underwater systems. Saab is headquartered in Sweden. It has major operations all over the world and is part of the domestic defence capability of several nations. Read more about ushere.

Kindly observe that this is an ongoing recruitment process and that the position might be filled before the closing date of the advertisement.