HR & Financial Operations Manager

HR & Financial Operations Manager

Location: Meadville PA

Company: Phoenix Laser Solutions

About Phoenix Laser Solutions

Phoenix Laser Solutions is a leader in precision laser processing automation and engineering for industrial and manufacturing clients across North America. We value innovation accountability and craftsmanship combining advanced technology with hands-on expertise to deliver exceptional results.

Role Overview

We are seeking an HR & Financial Operations Manager to manage core business functions spanning human resources payroll billing and financial coordination. This role serves as a key bridge between our people operations and financial systems ensuring accuracy compliance and operational excellence while supporting the CFO and leadership team.

The ideal candidate is organized analytical and thrives in a fast-paced high-accountability environment.

Key Responsibilities

Finance & Accounting Support

• Reconcile bank credit card and vendor accounts weekly.

• Track and manage employee billable hours across projects.

• Generate and issue customer invoices and record incoming payments.

• Support the CFO with financial reporting.

• Maintain accurate organized and auditable records.

Payroll & HR Administration

• Process weekly and monthly payroll using QuickBooks Desktop Payroll.

• Manage timecards PTO and deductions with accuracy.

• Ensure compliance with federal state and local payroll laws.

• Administer Simple IRA contributions and employee benefits.

• Oversee all HR processes in BambooHR including employee records and compliance.

• Lead onboarding offboarding and policy administration.

• Coordinate recruiting and employee engagement initiatives.

Qualifications

• 35 years of experience in HR bookkeeping or finance operations.

• Proficient in QuickBooks Desktop Payroll BambooHR and Microsoft Excel.

• Strong understanding of accounting principles and HR compliance.

• Skilled at managing billing reconciliations and people systems.

• High attention to detail confidentiality and communication.

Preferred:

• Experience in manufacturing or professional services.

• Familiarity with job-costing and billable-hour systems.

• HR certification or accounting is a plus.

Compensation & Benefits

• Competitive salary (based on experience)

• Health dental and vision insurance

• Paid time off and holidays

• Simple IRA with employer match

• Opportunities for professional growth

Required Experience:

Manager