HR Assistant

Under the supervision of the Human Resources Assistant Director of HRIS Benefits and Compensation the HR Assistant will be responsible for providing first level professional human resources support. The HR Assistant serves our students faculty and staff with the responsibility of greeting them and directing them to the appropriate HR staff processing HRIS transactions assisting with tracking in regards to onboarding benefits records management and job data. As a customer service focused professional the HR Assistant supports all members of the College community in their accountability to College policies and procedures. The HR Assistant may coordinate HR related projects and initiatives in support of HR strategic goals.

The HR Assistant is a member of the Human Resources team and will collaborate with other HR and Payroll staff to create and maintain departmental cohesion. This position consults with and provides assistance to managers staff and the public regarding inquiries and service requests provides information to clients and explains policies rules and regulations applicable to Human Resources. This position is responsible for the accuracy of records and proactively resolving issues within established guidelines regarding human resources processes and procedures.

*This is a full-time on-site position Monday through Friday from 8:00 AM to 4:30 PM

Clover Park Technical College celebrates the many individuals that make up our community and embraces the opportunity to learn from both our differences and similarities.CPTC values equity and respect seeks to create an environment of innovation and excellence and focuses on student success lifelong learning and social responsibility.

This position is represented by the Clover Park Federation of Classified Employees Local 4789.

Duty: Data Entry
Tasks include:

• Enter all new employees information into ctcLink (HRIS)
• Research new hires in statewide database or generate Empl IDs
• Process Employee Action Forms including but not limited to separations pay changes and job changes.
• Work with internal constituents to ensure accuracy of Faculty workload entries
• Work with departments to correctly classify Student Work-study and International students job data.

• Enter benefits enrollment and changes in ctcLink Benefits 24/7 DRS TIAA LTD and Metlife.
• File tickets with HCA as needed for Data Corrections.
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Duty: Data tracking and Data Reports

Tasks include:

• Generate assigned system reports including ad hoc reports.
• Provide reports for required accounts and compliance with external constituents such as DRS PEBB HCA ACA SBCTC and VEBA.
• Track leave hours for FMLA/PFML and Shared Leave and work with the Benefits Administrator appropriately.
• Work with internal and external constituents such as DRS PEBB HCA ACA SBCTC TIAA and VEBA to complete data audits and cleanup as needed
• Pull queries of hourly employees to determine eligibility for benefits and communicate to Benefits Administrator to offer benefits.

Duty: Records Management

Tasks include:

• Review paper and electronic files
• Handle and process sensitive documents
• Prepare sort scan save and profile scanned client materials into digital document management system.
• Create and update index of files saved into document management system.
• Inventory client materials for scanning.
• Securely dispose of physical material according to record retention policies.

Duty: Administrative Assistant

Tasks include:

• Respond to HR-related service inquiries from employees managers and members of the public; assesses needs identifies and evaluates options and recommends courses of action
• Monitor new HR/Benefits tickets through Team Dynamics and route to appropriate team member.
• Monitor the HR email inbox and route messages to the appropriate team member.
• Monitor external software inquiries from other external constituents such as DRS PEBB HCA ACA SBCTC TIAA and VEBA.
• Filing documents into digital content software.

• Associates Degree OR equivalent years of relevant experience
• Two or more years of administrative experience
• Efficient and accurate keyboarding skills
• Demonstrated strong analytical and problem-solving skills
• Demonstrated experience with using a human resources information system
• Demonstrated customer service skills
• Demonstrated excellent verbal and written communication skills

N/A

Application Instructions

• Complete application
• Upload a resume and cover letter describing your skills and experience
• Complete Supplemental Questions

All offers of employment at Clover Park Technical College are contingent upon successful completion of background checks including criminal history. Information obtained from the background checks will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform in the specific position.

Should you have any difficulties uploading your documents dont hesitate to contact NeoGov Technical Support at 1- Mon-Fri 6:00 AM to 6:00 PM Pacific Time

Supplemental Information

At this time Clover Park Technical College is not sponsoring H1-B Visas.

Land Acknowledgement Statement

We acknowledge that we are on the traditional land of the Puget Sound Salish peoples belonging to the Puyallup Steilacoom Nisqually and Squaxin Island tribes and bands and we honor and thank the traditional caretakers of this land. We value the tribes in our community and the impact that they continue to make on our college to this day. For more information about CPTCs commitment to indigenous tribes please visit Work at Clover Park Technical College

At Clover Park Technical College we are proud to be part of Washington States Community and Technical College system supported by the State Board for Community and Technical Colleges (SBCTC). Our institution is dedicated to building strong individuals families and communities by providing accessible high-quality education and training.

Working here means being part of a team that empowers students to develop their skills and talents preparing them to become engaged global citizens. Our faculty and staff create a dynamic learning environment where students feel supported and motivated to succeed. As an employee youll have opportunities to participate in college events clubs and committees that foster engagement and connection. Guest speakers and professional development opportunities further enrich the experience ensuring that both students and staff continue to grow and thrive.

Our History

Clover Park Technical College is located in Lakewood Washington. Our college has a rich history of professional and technical education dating back to the 1940s when Clover Park School District established aWar Production program training civilians as auto mechanics aircraft-service mechanics ship-fitters welders and blueprint readers. Now CPTC offers more than forty programs in Aerospace Advanced Manufacturing Health Sciences Human Services Business Hospitality Science Technology Engineering Transportation and Trades.

CPTC has two campuses: Our main campus is located in Lakewood WA and our South Hill Campus is located in Puyallup WA.

Learn more about Clover Park Technical College by visitingAboutCPTC.

Jeanne Clery Statement

Notice of Availability of Annual Security Report: Clover Park Technical Colleges Annual Security Report is available online at Opportunity Employer

Clover Park Technical College is an equal opportunity employer and committed to principles of diversity. We consider applicants for all positions without regard to race color creed religion age marital status national origin sex sexual orientation disability genetic information or status as a disabled veteran or Vietnam-era veteran.

Non-Discrimination Statement

Clover Park Technical College does not discriminateon the basis ofrace color national origin age perceived or actual physical or mental disability pregnancy genetic information sex sexual orientation gender identity marital status creed religion honorably discharged veteran or military status or use of a trained guide dog or service animal.

For inquiries please contact:

• Title IX Coordinator: James Neblett Associate Vice President for Human Resources & Culture
• Section 504/Disability Coordinator: Sarah Addington Manager of Student Disability Services