Admin Coordinator

You are as unique as your background experience and point of view. Here youll be encouraged empowered and challenged to be your best self. Youll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day youll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals families and communities around the world.

Job Description:

At Sun Life we care deeply about the wellbeing of our employees. Our office is a place for ideation social interaction and bond building. This roles purpose is to ensure that we have an office environment that is enticing safe well-functioning and welcoming to our employees who come to the office to be productive and have fun.

Jo Description

• The Admin Coordinator role is critical in ensuring a smooth-running office environment while providing crucial support to the leadership team. This role is vital in maintaining operational excellence fostering a productive workplace and supporting our executives in achieving business goals. The role will oversee everything from facilities management and executive support to employee onboarding and security protocols. The ability to juggle multiple priorities communicate effectively across all levels and functions and drive operational improvements will be key to success.

Preferred skills (heading) / Compétences particulières (titre)

• Excellent verbal and written communication skills
• Excellent organizational and vendor management skills
• - Attention to detail and accuracy
• Adaptability and flexibility to manage diverse responsibilities
• Leadership skills to coordinate teams and projectsWell-versed in MS Office
• Program management experience is an advantage
• Strong organizational and multitasking abilities; adaptable and agile.
  

Qualifications (heading) / Compétences (titre)

• - Minimum 5-7 years of experience in a similar role preferably in the financial services or insurance industry
  - Proven track record in office management and administration
  - Experience in executive assistant roles supporting executives

Responsibilities (heading) / Responsabilités (titre)

• This role will be responsible for Office administration and operation support activities including:

- Lead coordination with Facilities Management Team on lease renovations and maintenance

- Full spectrum and operational support on general project coordination procurement and vendor coordination

- Lead the Preparation of reports on facility operations and project status

• This role will provide secretarial and administrative support to the designated senior executives.
• This role will work on Special Projects as assigned by the Global Finance COE Executive.
• As the Office Manager the person will be the Main Focal Point/Coordinator who will ensure that standard guidelines cohesive practices and approach are aligned. Identify operational painpoints and coordinate with different departments that may disrupt operations.
• This role will work with HR and IT in onboarding and offboarding of particular provide support to new hires including provisioning appropriate office devices granting building access and other office needs
• Enterprise Security: This person will serve as the point of contact for updates emergencies and annual reporting. Participates on health and safety programs.

Job Category:

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