Executive Assistant
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
We are seeking an Executive Assistant to support the Global Head of Product & Insurance Risk based in Hong Kong.
Position Responsibilities:
Manage complex diary managements and appointments anticipate issues and proactively initiate appropriate action
Organize internal and external meetings calls townhalls and conferences for the Global Head of Product & Insurance Risk or his delegates in efficient professional manners within tight timeframes and minimum guidelines given
Handle confidential information and interacts with all levels of management other departments internal and external customers using tact and diplomacy in all dealings
Arrange and manage travel arrangement and preparation submission and tracking of expenses and medical claims
Track and drive completion key deliverables and follow up on outstanding executive action items
Organize prioritize and handle time-sensitive confidential information and ensure appropriate action is taken
Take proactive steps to ensure that best practice and coordination is seamless across all interfaces
Work closely with support staff to build and secure support and resources for projects and initiatives
Prepare various correspondence and documents; edit and proof correspondence and documents
Perform miscellaneous and ad hoc tasks as assigned with strong sense of responsibility and ownership
Required Qualifications:
Degree holder with at least 8 years of relevant experience supporting senior executives in global financial organizations
Impeccable attention to detail and high levels of integrity and discretion
A strong sense of urgency and the ability to work independently on assignments with minimum supervision/guidance
Ability to deal with a high level of ambiguity and utilize sound business judgment
Great organizational skills a strong bias for action and the ability to multitask effectively
Ability to complete complex tasks and projects quickly with little guidance react with appropriate urgency to situations that require a quick turnaround be able take effective action
Strong track record of being a team player within a large scale fast-moving and process-driven environment
Excellent communication (written and verbal) and interpersonal skills
Flexible with the ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
Fluency in English and another Asian language
When you join our team:
Well empower you to learn and grow the career you want.
Well recognize and support you in a flexible environment where well-being and inclusion are more than just words.
As part of our global team well support you in shaping the future you want to see.
About Manulife and John Hancock
Manulife Financial Corporation is a leading international financial services provider helping people make their decisions easier and lives better. To learn more about us visit is an Equal Opportunity Employer
At Manulife/John Hancock we embrace our diversity. We strive to attract develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment retention advancement and compensation and we administer all of our practices and programs without discrimination on the basis of race ancestry place of origin colour ethnic origin citizenship religion or religious beliefs creed sex (including pregnancy and pregnancy-related conditions) sexual orientation genetic characteristics veteran status gender identity gender expression age marital status family status disability or any other ground protected by applicable law.
It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife/John Hancock policies. To request a reasonable accommodation in the application process contact .
Working Arrangement
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Manulife is a leading financial services group. We provide financial advice, insurance, as well as wealth and asset management solutions for individuals, groups and institutions.
