PA to Structured Finance, EMEA (12m Fixed Term Contract)

Do you want your voice heard and your actions to count

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG) one of the worlds leading financial groups. Across the globe were 150000 colleagues striving to make a difference for every client organization and community we serve. We stand for our values building long-term relationships serving society and fostering shared and sustainable growth for a better world.

With a vision to be the worlds most trusted financial group its part of our culture to put people first listen to new and diverse ideas and collaborate toward greater innovation speed and agility. This means investing in talent technologies and tools that empower you to own your career.

Join MUFG where being inspired is expected and making a meaningful impact is rewarded.

Overview of the Department/Section

Our market leading Structured Finance Department (ESFO) has provided project finance solutions for over 20 years. During this time we have been consistently ranked at the top of Project Finance League tables globally over the last 10 years.

We offer comprehensive advisory and debt arrangement for the non-recourse and limited recourse financing of long-term capital intensive projects. Our specialist teams focus on a range of sectors including power & renewables infrastructure natural resources and housing finance.

Our Structured Project Finance team consists of more than 320 individuals worldwide and uses MUFGs financial strength and global reach to implement innovative bespoke and effective finance arrangements for our clients.

Main Purpose of the Role

To provide full secretarial and administrative support to the Structured Finance Teams in London and a number of overseas offices. This is a 12 month fixed term contract.

Key Responsibilities

• Provide day to day direct support to the various teams within the Structured Finance department (ESFO currently employs c.85 employees)
• Play a key role in the smooth running of the Structured Finance Office for EMEA
• Duties to include travel bookings via our travel agency such as flights trains hotels car hire and also processing VISA applications when necessary
• Completion of expense claims including the handling of reimbursable expenses
• Client meeting coordination including food & beverage
• Management and attendance of weekly internal meetings
• Coordination of some internal/team meetings
• Monitor shared PA mailbox on a monthly basis to assist with overseas visitor passes
• Processing Gift & Hospitality forms
• Assistance with preparation of presentations/pitchbooks and typing as required by the teams
• Sending and distributing external mail
• Ordering of business cards corporate cards and IT equipment for new joiners (Be responsible for all administrative arrangements for new joiners into ESFO)
• Helping with the coordination of ESFO events when required
• Providing temporary cover for other support staff as required

Work Experience

Previous experience of a support role within the financial services.

Personal Requirements

• Excellent and proven organisational skills
• Excellent verbal and written communication skills
• Sound administration organisational and prioritisation skills
• Ability to multi-task effectively and to work on own initiative with minimum supervision
• Ability to use own judgment and be proactive
• Effective team player with well-developed interpersonal skills
• Enthusiastic with the ability to be assertive
• Good awareness of confidentiality
• Organized and detail-oriented
• Flexibility to be productive and comfortable in a number of different situations and environments
• Proficiency in all Microsoft Office products.

We are open to considering flexible working requests in line with organisational requirements.

MUFG is committed to embracing diversity and building an inclusive culture where all employees are valued respected and their opinions count. We support the principles of equality diversity and inclusion in recruitment and employment and oppose all forms of discrimination on the grounds of age sex gender sexual orientation disability pregnancy and maternity race gender reassignment religion or belief and marriage or civil partnership.

We make our recruitment decisions in a non-discriminatory manner in accordance with our commitment to identifying the right skills for the right role and our obligations under the law.