GIFT OPERATIONS MANAGER, WBUR Development

Boston, NH - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

You will play a critical role in WBURs fundraising efforts by ensuring timely and accurate gift entry into Salesforce NPSP as well as thorough updates and entry of donor addition to daily processing of gifts you will help define and refine standard operating procedures that facilitate pledge accuracy and enhance day-to-day operations. You will seek out new opportunities for continuous improvement make recommendations to leadership and partner with cross-functional teams to implement those strategies. You will liaise with the Finance team on transactional reconciliation and your responsibilities will also include customer service and donor relations.

Gift Entry (50%)

Accurately enter gift details directly through import; add new donor records and update existing records as needed.
Process complex or escalated gifts.
Assist Coordinator with manual gift processing during peak seasons and as needed.
De-duplicate constituent and relationship records; create regular contributions and gift validation reports.
Works closely with the Finance team and gift officers to ensure compliance with internal restricted giving policies and IRS regulations for charitable gifts.

Program Management (20%)

Supervise Gift Operations Coordinator.
Create and maintain policies and procedures that guide gift entry ensuring the database effectively captures donor gift information and activity.
Promptly notify staff of successful data transmissions processing delays or other changes in gift entry status that can impact teams work and reporting.
Work with the operations and finance team to reconcile gift entry on at least a monthly basis.
Collaborate with various Boston University departments including Treasury and Gift & Records to improve gift transfer and tracking.

Database Management (20%)

Provides troubleshooting support for batch exceptions gift uploads and financial reconciliation.
Identify gift discrepancies and assign integrity projects (correcting recognition credits standardizing attribute fields pledge application/adjustments updating campaigns.)
Generates necessary gift reporting from Salesforce on a daily weekly and monthly basis
As assigned produce donor gift and income reports lists merge files etc. as requested by various teams and other key constituents.

Donor Relations (10%)

Provide exceptional customer service over the phone through email and via other channels in responding to donor inquiries regarding gift processing and answering questions about the organization.
Contact donors as needed regarding gift related errors including declined credit cards incomplete checks and unspecified designations.
Work with fundraisers program and finance teams as necessary to clarify donor intentions or any other questions related to contributions.

Required Skills

Bachelors or equivalent experience 3-5 years of relevant experience managing staff Strong attention to detail organization and prioritization skills Ability to work independently yet collaboratively with multiple teams or departments Excellent verbal and written communication skills Good judgment and the ability to maintain confidential information Experience with Salesforce a plus Able to work during the December holiday period (from December 26th through December 31st)

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color natural or protective hairstyle religion sex age national origin physical or mental disability sexual orientation gender identity genetic information military service pregnancy or pregnancy-related condition or because of marital parental or veteran status. We are a VEVRAA Federal Contractor.

Required Experience:

Manager

Gift Entry (50%)

Accurately enter gift details directly through import; add new donor records and update existing records as needed.
Process complex or escalated gifts.
Assist Coordinator with manual gift processing during peak seasons and as needed.
De-duplicate constituent and relationship records; create regular contributions and gift validation reports.
Works closely with the Finance team and gift officers to ensure compliance with internal restricted giving policies and IRS regulations for charitable gifts.

Program Management (20%)

Supervise Gift Operations Coordinator.
Create and maintain policies and procedures that guide gift entry ensuring the database effectively captures donor gift information and activity.
Promptly notify staff of successful data transmissions processing delays or other changes in gift entry status that can impact teams work and reporting.
Work with the operations and finance team to reconcile gift entry on at least a monthly basis.
Collaborate with various Boston University departments including Treasury and Gift & Records to improve gift transfer and tracking.

Database Management (20%)

Provides troubleshooting support for batch exceptions gift uploads and financial reconciliation.
Identify gift discrepancies and assign integrity projects (correcting recognition credits standardizing attribute fields pledge application/adjustments updating campaigns.)
Generates necessary gift reporting from Salesforce on a daily weekly and monthly basis
As assigned produce donor gift and income reports lists merge files etc. as requested by various teams and other key constituents.

Donor Relations (10%)

Provide exceptional customer service over the phone through email and via other channels in responding to donor inquiries regarding gift processing and answering questions about the organization.
Contact donors as needed regarding gift related errors including declined credit cards incomplete checks and unspecified designations.
Work with fundraisers program and finance teams as necessary to clarify donor intentions or any other questions related to contributions.