Administrator II

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*This position is open to King County employees and the general public. *

WHO MAY APPLY:
This position is open to King County employees and the general public.

TO APPLY:
Required Application Materials:

• An online King County application updated with accurate contact information and relevant work history going back 10 years (or more if necessary) with all duties dates of employment and reasons for leaving explained clearly.
• Completed supplemental questions.
• Acover letter/letter of interest detailing your relevant experience.
• A resume.

Want to make sure your application materials are as competitive as possible
We highly recommend visiting the Career Support Services website for tips and examples on how to make your application materials most effective: Workforce Development - King County.

For more information regarding this recruitment please contact:

Erica Minshull Talent Advisor for King County Metro Transit

or

Applyingequity and social justice principles is a daily responsibility and a foundational expectation for all King County this role you will apply equity and social justice principles that exemplify shared values behaviors and practices to all aspects of the work. As an Administrator II you will also:

• Perform payroll and timekeeper functions ensuring timely and accurate payroll processing.
• Develop and coordinate special programs and projects recognition awards and promotional events for the division.
• Participate in strategic planning efforts and help develop and/or revise policies and procedures for assigned work unit.
• Assist Supervisors in researching and analyzing financial data including identifying revenues expenditures and discrepancies and conducting some basic forecasting.
• Process uniform shoe travel and similar vouchers consistent with labor agreements. Process and track invoices for payment.
• Analyze and evaluate data for assigned research projects and technical systems assess program models and prepare summary reports.
• Interpret and provide management with information on current administrative policies procedures and legislation.
• Participate in planning and marketing and in providing business and support services for assigned work unit.
• Develop and manage a project of limited scope within work unit. Plan and coordinate special programs recognition awards and promotional events.
• Prepare and manage presentation materials and publications for internal use including digital signage.
• Be a subject matter expert in certain areas of focus and provide support to internal staff including Leaves Management Grievance procedures and others.
• Develop implement and evaluate methods for monitoring existing and new administrative systems to support work activities at the unit section division and/or department levels.
• Represent the work unit division or department on internal and external committees or task forces.
• Maintain confidentiality while earning trust and respect of co-workers through honesty integrity and professionalism in all interactions.
• Maintain base files for employees. Complete personnel related documents such as position requisitions personnel changes and special duty request forms for submittal to Transit Human Resources.
• Track FML/KCFML usage and time balances; maintain disciplinary action records as required in compliance with negotiated labor agreements; safeguard confidential information relating to terminations discipline drug testing and other personnel actions.
• Track and ensure timely processing of grievance procedures contract requirements and next steps; schedule disciplinary meetings and hearings; take notes prepare and distribute hearing summaries.
• Perform other duties as assigned.

Candidates must meet the following minimum qualifications to be considered for the position:

• Three (3) years of increasingly responsible experience in a range of business and advanced administrative functions that pertain to this position.
  
• Demonstrated customer service skills and ability to work and communicate with diverse groups of customers in person verbally and written ability to maintain confidentiality and use discretion when handling sensitive information.
  
• Knowledge of account management and data collection principles practices procedures and techniques.
  
• Ability to develop prepare and maintain complex database reports including charts graphs and tables.
  
• Excellent organizational skills are required to work on a number of projects simultaneously and to complete projects within specified deadlines.
  
• Demonstrated strong attention to detail. Proven ability to multi-task and remain organized in a fast-paced environment with multiple deadlines and changing priorities.
  
• A strong background in administrative support and demonstrated ability to effectively problem solve and use good judgement in making independent decisions.
  
• Skilled in working with a variety of individuals from diverse backgrounds
  
• Skilled in the use of personal computer programs including but not limited to Microsoft Word Excel Outlook SharePoint PowerPoint MS Teams and Adobe.
  

• Knowledge of Metro Transit policy & procedures.
  
• Knowledge of Lean/Continuous Improvement principles.
  
• Demonstrated skill in planning organizing time management and handling competing priorities and producing quality detailed work within tight timeframes.
  
• Demonstrated skill in applying project and account management principles and practices.
  
• Positive collaborative flexible disposition; equally adept at working independently or as part of a team.
  
• Ability to work in a fast-paced dynamic environment.
  

CLASS CODE / PAY GRADE

2810200/ 56

UNION STATUS
This position is represented by Professional & Technical Employees (PROTEC) Local 17.

SELECTION PROCESS
Applications will be screened to determine whether candidates meet the minimum qualifications as well as for clarity completeness and responsiveness to the application instructions above. Applications submitted that omit the required attachments will be considered incomplete and will be removed from further consideration. Highly competitive applicants may be asked to interview. Formal offers will be finalized after candidates have successfully completed any necessary pre-employment processes such as internal record reviews or reference checks etc. The first six (6) months of employment are served in a probationary capacity to provide an opportunity to confirm whether the position is a good match between the successful candidates interests and skills and the ability to perform the requirements of the job.

WORK LOCATION AND ENVIRONMENT

This position is anticipated to report to King County Metros Power Distribution Headquarters located at 2255 4^th Avenue S; Seattle WA 98134. This position requires the incumbent to report to the workplace in-person on a regular and consistent basis.

WORK SCHEDULE
This position is anticipated to be full time assigned 40 hours per week typically Monday through Friday. This position is not exempt from the provisions of the Fair Labor Standards Act and is therefore eligible for overtime pay.

Forbes recently named King County as one of Washington States best employers.
Together with leadership and our employees were changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference Come join the team dedicated to serving one of the nations best places to live work and play.

Guided by our True North we are making King County a welcoming community where every person can thrive. We value diversity inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting support and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles: we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply including Native American and people of color immigrants refugees women LGBTQ people living with disabilities and veterans.

KING COUNTY IS AN EQUAL EMPLOYMENT OPPORTUNITY (EEO) EMPLOYER
No person is unlawfully excluded from employment opportunities based on race color religion national origin sex (including gender identity sexual orientation and pregnancy) age genetic information disability veteran status or other protected class. Our EEO policy applies to all employment actions including but not limited to recruitment hiring selection for training promotion transfer demotion layoff termination rates of pay or other forms of compensation.

TO APPLY
If you are interested in pursuing this position please follow the application instructions carefully. If you need this announcement in an alternate language or format would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.