Administrative Project Specialist

Title - Administrative Project Specialist

Duration - 6 months

Shift - Work hours 37.50/week ( 9:00am End: 5:00pm PST - 1/2 hour lunch)

Location - Los Angeles CA 90033

Responsibilities

• The candidate identified would coordinate and support Institute-related operational activities.
• This person would report to the Chief Programs and Communication Officer (CPCO) and be responsible for supporting the overall operations of the Institute by optimizing the administrative infrastructure and professional environment at IAS.
• The Project Specialist will work alongside staff members to establish maintain and carry out IAS major initiatives and should be adept at project management functions such as planning implementation and evaluation as well as administrative functions such as scheduling coordination and maintenance.
• The candidate will execute project work plans as created by CPCO and revise as appropriate to meet changing needs and requirements.
• The position will monitor project statuses assist with data collection prepareVW1 documentation manage timelines and otherwise help promote IAS activities through professional communication with USC faculty/staff as well as community partners.
• The successful candidate will support IAS staff in executing and streamlining daily operational tasks including booking travel planning events ordering supplies processing invoices & reimbursements submitting scientific manuscripts copyediting maintaining a social media and online presence and fielding phone calls & email correspondence.
• The position will work closely with the CPCO to build and maintain an activity catalog on program-related IAS member activities such as publications grant applications/awards research projects high-impact projects/programs community outreach activities and clinical services.
• Additionally they will monitor track and support strategies and initiatives carried out by the administrative team of the Institute and draft reports and other dissemination materials for the university and community.

Qualification

• The successful candidate will have experience working in an administrative setting be an exceptional multi-tasker have outstanding organizational and interpersonal skills be self-motivated have excellent attention to detail have excellent time management skills and thrive in a collaborative setting.
• Previous experience in a university environment is preferred.
• Excellent verbal and written communication skills are required along with proficiency with Microsoft Office applications.
• Knowledge of systems such as WordPress (or other web design software) REDCap Adobe Creative Suite or Workday are preferred.
• Experience providing research support with CV/biosketch updates grant writing creating/formatting figures and tables document review and presentation development is preferred.

Minimum Qualifications:

• Bachelors degree Public Health or related field preferred but not required; 2 years of related professional experience.