Office Administrative Lead

Job Description

Were seeking a dependable and detail-oriented Office Administrative Lead to oversee daily operations and ensure the office runs efficiently safely and with a professional appearance.

This role serves as the central point of coordination for office functions including communication documentation purchasing scheduling and general operations. The Office Administrative Lead will also be responsible for maintaining neat and orderly office conditions ensuring that the workspace reflects a culture of professionalism and readiness at all times.

Ideal candidates bring strong administrative experience and leadership skills with the ability to both execute tasks and coordinate others to achieve results. Veterans with backgrounds in administration logistics or operations management are strongly encouraged to apply.

Key Responsibilities

• Oversee day-to-day office operations and workflows ensuring organization and accountability.
  

• Maintain clean safe and orderly office conditions personally completing or coordinating cleaning supply restocking and workspace upkeep.
  

• Manage correspondence scheduling and calendar coordination for leadership and project teams.
  

• Track purchase orders vendor invoices and receipts for accuracy and timely processing.
  

• Support onboarding recordkeeping and HR-related administrative tasks.
  

• Maintain both digital and physical filing systems for efficiency and compliance.
  

• Serve as the main point of contact for visitors clients and vendors.
  

• Coordinate office supplies maintenance requests and vendor relationships.
  

• Support timekeeping payroll preparation and expense reporting.
  

• Assist in developing and implementing process improvements that streamline operations.
  

Requirements

Requirements

• Minimum of 3 years in office administration project coordination or operations support.
  

• Strong organizational communication and multitasking abilities.
  

• Demonstrated attention to detail and follow-through.
  

• Proficiency in Microsoft Office Suite (Excel Word Outlook) and familiarity with accounting tools.
  

• Ability to handle sensitive information discreetly and professionally.
  

• Comfortable taking ownership of office upkeep and presenting a professional work environment.
  

• Veterans with administrative operations or logistics experience are highly encouraged to apply.
  

Preferred Qualifications

• Experience in construction manufacturing or engineering environments.
  

• Familiarity with vendor management purchase order systems and job costing.
  

• Associates degree or relevant coursework in Business Management or related field (preferred but not required).
  

Benefits

• Hourly Pay: $28$35/hour DOE
  

• Full-time on-site role in Merced CA
  

• Paid holidays and vacation
  

• Medical dental and vision benefits
  

• Collaborative and growth-oriented environment
  

Ideal Candidate

You take pride in maintaining an organized professional and productive work environment. You understand that office appearance and operational order directly reflect the companys values. Whether managing administrative workflows coordinating purchasing or ensuring the space is ready for visitors you lead with accountability efficiency and care.

This is an excellent opportunity for a veteran or experienced professional looking to apply leadership and operational excellence in a growing technical organization.