Administrative Assistant

06150 Administrative Assistant
Serves as Administrative Assistant to VP/Chief Nursing Officer and VP/Chief Financial Officer. Provides support for the Nursing Supervisors and Clinical Coordinators. Assumes primary responsibility for all clerical functions of Nursing Administration.
Reports to: VP/Chief Nursing Officer
FLSA: Non-exempt
Education: High School Graduate or equivalent Required
License: N/A
Certifications: N/A
Minimum Work Experience
Three years previous clerical experience
Required Skills
Requires critical thinking skills decisive judgment and the ability to work with minimal supervision. Must be able to work in a stressful environment and take appropriate action.
Essential Functions
Assumes primary responsibility for all typing services including minutes and procedures for nursing administration check requests position postings and leave requests.
Assumes primary responsibility for all record keeping in nursing administration including processing payroll and managing timekeeping software.
Acts as a resource for nursing services personnel including assisting with check requests submissions and verification of expense reports for signature.
Sorts and distributes all mail for hospital. Runs mail through postage machine and maintains all supplies and maintenance request for postage machine.
Acts as liaison between nursing administration other departments employees medical staff and outside agencies including managing calendars facilitating meetings and appointments making travel arrangements managing email announcements and assisting with software.
Responsible for arranging facilitating and taking and maintaining minutes for various department meetings including sending notices to Physicians compiling Agenda items for distribution and preparing power point presentations.
Provides support to the President/Chief Executive Officer and VP/Chief Operating Officer in the absence of their Administrative Assistant or as needed.
Assists the Chief Nursing Officer and Chief Financial Officer in routine daily duties as needed including screening calls managing and creating correspondence maintaining calendars and making travel arrangements as required.
Performs routine secretarial duties including ordering supplies and updating department software.
Non-Essential Functions